Executive Assistant
Location: Fully Remote
Schedule: Monday - Friday, Eastern Time
Pay Range: Php 720,000 - Php 840,000 annually
Benefits: Paid Time Off (PTO)
About the Company
At Nao Medical, we're revolutionizing healthcare by blending cutting-edge technology with heartfelt, personalized care. Over the past 13 years, we've proudly served more than a million New Yorkers at our various locations. Our mission is simple: through our multi-specialty practice, we provide accessible, quality care tailored to each patient's needs. We're breaking down barriers, championing health equity, and delivering value-based care to create healthier communities.
Job Summary
Nao Medical, a rapidly growing healthcare organization, is in search of an Executive Assistant to C-level executives. In this pivotal role, you will play a vital part in ensuring the efficient and high-quality execution of activities that drive us toward the achievement of our strategic goals. As an ideal candidate for this position, you should possess exceptional organizational skills, meticulous attention to detail, and a dedication to supporting our C-level executives in navigating the dynamic landscape of the healthcare industry. Your contributions will be instrumental in our continued success and expansion.
This role is pivotal in maintaining efficient operations and effective communication within Nao Medical, ensuring the C-level executives' time is optimally utilized and key strategic objectives are met.
Primary Responsibilities
Calendar Management: Take charge of managing the C-level executives' calendar, meticulously scheduling appointments, and travel arrangements, and proactively resolving any scheduling conflicts. Prepare all necessary meeting materials and liaise with relevant staff to ensure the C-level executives are fully equipped for all engagements.
Facilitate Communication: Act as a liaison between the C-level executives and staff, ensuring the prompt review of proposals, correspondence, and important documentation. This includes providing guidance and support to ensure the successful execution of key strategic initiatives.
Leadership and Board Meetings: Collaborate in the planning and coordination of Leadership and Board meetings, ensuring smooth logistics and communication among stakeholders.
Optimized Scheduling: Work in coordination with the C-level executives and other stakeholders to optimize schedules and maintain efficient time management.
Vendor Relationships: Serve as the primary point of contact for select vendor relationships, both internally and externally, managing communications and ensuring smooth collaboration.
Administrative Support: Provide general administrative support, as needed, encompassing calendar management, meeting scheduling, and travel arrangements.
Committee Meeting Support: Schedule and document minutes for certain Committee Meetings, ensuring that all relevant materials are organized, managed, and effectively distributed.
Communication Hub: Manage incoming phone calls and direct them appropriately to maintain effective communication within the organization.
Mail and Shipping: Handle mail and shipping logistics, ensuring the timely processing of incoming and outgoing correspondence.
Special Projects: Contribute to special projects and other duties as assigned, demonstrating adaptability and versatility in supporting the C-level executives and organization.
Job Requirements
Education and Experience:
Preferably with a Masters degree in business administration, healthcare management, or a related field.
Minimum 3 years experience as an executive assistant, preferably supporting C-suite executives or senior leadership within a similar industry or organization.
Proficiency in computer systems, including spreadsheets, and databases with the ability to quickly learn new systems and tools.
A strong ability to manage complex schedules, coordinate meetings, and handle multiple priorities effectively.
Excellent written and verbal communication skills. This includes drafting emails, reports, and other documents on behalf of the C-level executives.
A commitment to maintaining the highest level of confidentiality when dealing with sensitive information.
Proficiency in working in a fully remote work environment.
Schedule Requirements:
Technical Requirements:
Candidates must provide their equipment and technology meeting these minimum specifications:
Up-to-date desktop or laptop computer with at least 8GB of RAM and a modern processor (Intel i5 or equivalent).
Windows 10 or macOS 10.15 (Catalina) or later.
High-speed internet connection with a minimum speed of 25 Mbps.
Functional headset with microphone, webcam, and reliable keyboard and mouse.
Quiet workspace devoid of distractions.
A second monitor is preferred, but not required.
Emergency backup or contingency plan for technology or connectivity issues.
Equal Employment Opportunity Statement
Nao Medical is an Equal Opportunity Employer. We are committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, age, disability, marital status, sexual orientation, gender identity, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Nao Medical is dedicated to providing a work environment free from discrimination and harassment and treating all individuals with respect and dignity. Combining individuals from diverse backgrounds and experiences creates a more innovative, creative, and productive workforce.
Experience the Nao Medical difference. Join us in transforming healthcare, Nao!
