Executive Assistant

Our client is a dedicated brand champion focused on creating strong connections with their clients. They offer a comprehensive "All in One Place" service, covering everything from innovative product design to stock management and efficient reordering portal implementation, all tailored to support client growth and success.

As the Executive Assistant to the Head of Business Development and Marketing, you will play a critical role in supporting day-to-day operations, including planning, project management, administrative tasks, communication, reporting, and follow-up activities. You will manage inbound communications, collaborate with other departments, and coordinate the executive’s calendar, ensuring smooth operations and timely execution aligned with the executive’s vision and strategy.

Key Responsibilities:

• Administrative Support:
  
• Organize and manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
  
• Prepare the executive for meetings by ensuring they have all necessary documents and information.
  
• Handle sensitive information with confidentiality and professionalism.
  
• Communication Management:
  
• Act as the main point of contact between the executive and internal/external stakeholders.
  
• Draft, review, and send communications on behalf of the executive.
  
• Maintain and organize digital records and correspondence.
  
• Meeting & Event Coordination:
  
• Organize virtual meetings, prepare agendas, take meeting notes, and track follow-up items.
  
• Schedule and coordinate team meetings, client calls, and business engagements.
  
• Project Management:
  
• Assist in the planning, coordination, and execution of business development and marketing projects.
  
• Create project plans, manage timelines, and ensure timely task completion across departments.
  
• Sales Call List Creation & Prospect Research:
  
• Compile targeted sales call lists and gather information about potential clients for prospecting.
  
• Schedule and coordinate sales calls and assist with sales pipeline management.
  
• Travel & Expense Management:
  
• Arrange travel itineraries, accommodations, and logistics for the executive.
  
• Process travel expenses and administrative paperwork.
  
• Document Preparation:
  
• Prepare presentations, reports, and documents, conducting research and compiling data as needed.
  
• Task Prioritization:
  
• Prioritize tasks, manage competing deadlines, and ensure the executive’s time is efficiently utilized.
  
• Relationship Management:
  
• Build and maintain strong relationships with key stakeholders, clients, and partners on behalf of the executive.
  

Requirements

• 3-5 years as an Executive Assistant, preferably in a remote environment.
  
• Bachelor’s degree in business administration or a related field (preferred but not required).
  
• Project co-ordination and management experience
  
• Strong problem-solving skills with the ability to anticipate needs.
  
• High professionalism, discretion, and confidentiality.
  
• Excellent communication and interpersonal abilities.
  
• Strong organizational and time-management skills.
  
• Ability to work independently and handle multiple priorities in a remote setup.
  
• Proficient in minute-taking and note accuracy in complex meetings.
  
  

Benefits

• Flexible, remote work environment- aligns with standard SA times even during daylight savings
  
• 25 days annual leave + 8 bank holidays
• Opportunities for professional growth and development
  
• Collaborative and inclusive company culture