Executive Assistant to the CEO- Remote (Costa Rica)

From the CEO
How To CRUSH Your Application To Assistant Launch

Check out our CEO’s IG

Remote opportunity, candidates must be located in North or South America
Compensation: 25-30k USD| Unlimited PTO | Fully Remote | 

About Assistant Launch

The Assistant Launch team is on a mission to help founders and busy professionals buy back their time and scale their business and personal lives by leveraging world-class Executive Assistants, Support, and Systems. To our clients - it’s like magic. What we do changes lives.

Our CEO, Ryan Brazzell, is a seasoned founder who has scaled and led several companies to remarkable success, growing his first company to eight figures. He has dedicated the last five years building a world class team at Assistant Launch to help Founders ‘Bend Time’ and do more of what they love to do by leveraging EA’s. For the past two years, he has led the Boundless AI Mastermind, a mastermind for founders to grow their AI skills, share what they’re building, and stay head of the AI Landscape. He regularly speaks on stages about A.I., Systems, and Buying Back Your Time.

Learn more about what we do at Assistant Launch

About the Role

As Executive Assistant to our CEO, you'll own both business and personal executive support, with personal affairs management comprising 30% of your role. Your mission is simple: enable our CEO to focus solely on high-value activities by masterfully owning & managing their calendar, email, travel, research needs, and acting as the primary buffer between the CEO and the outside world. This role requires a seasoned professional with 5+ years of experience who can thrive in a remote environment while maintaining exceptional organizational and communication standards.

Responsibilities & Success Metrics

1. Calendar Management

• Maintain CEO's calendar with no double-bookings or conflicts
• Schedule all meetings within 12 business hours of request
• Ensure CEO has all necessary materials/prep items 24 hours before meetings
• Prepare Daily Agenda meetings to drive results
  

2. Email & Communication Management

• Process and categorize all emails promptly
• Track and follow up on all pending responses or actions
• Provide weekly status updates on key communications
  

3. Personal Affairs & Research (30% of role)

• Complete research projects within agreed-upon deadlines
• Maintain organized tracking system for all personal tasks
• Provide weekly status reports on all ongoing personal projects
• Document all processes and vendor relationships
  

4. Travel & Logistics

• Submit detailed travel itineraries for approval 2 weeks before trips
• Maintain organized system for tracking all travel arrangements
• Process all expense reports within 5 business days
• Create and maintain standard operating procedures for common requests"

Time Zone | PST

• Remote opportunity, candidates must be available during PST business hours

How We Hire: The Process

Step 1: Application, which includes a 1-min video: How To CRUSH Your Application To Assistant Launch

Step 2: 15-Minute Initial Chat
Step 3: Strengths Tests
Step 4: 30-Minute Video Call
Step 5: Test Project
Step 6: Final Call with the CEO
Step 7: Offer

Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Requirements

• Required
• 5+ years of executive assistant experience supporting startup founders or similar 
• Proven experience managing complex calendars and email systems 
• Strong background in personal affairs management 
• Experience with modern productivity and communication tools 
• Demonstrated ability to handle confidential information 
• Excellence in remote work environments
  
• Preferred
• Advanced proficiency in Google Workspace 
• Experience in travel planning and event coordination 
• Strong research and problem-solving abilities 
• Exceptional written and verbal communication skills 
• Background in both business and personal executive support

Benefits

Perks & Benefits:

• We offer Unlimited PTO, development training, and a robust, nourishing culture & team that is world-class.
• Quarterly Team Retreats: Both in-person and remote, including trips to our San Diego,CA office.
• Monthly Learning Allowance: $50/month for your personal and professional growth.
• Mental Wellness Support: Access to a company Headspace account.
• Personal and Professional Development: Paid learning tracks, mentorship, and resources. It’s our responsibility to help our people grow.