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Administrative Assistant

extra holidays - extra parental leave
Remote: 
Hybrid
Contract: 
Experience: 
Senior (5-10 years)
Work from: 
Houston (US)

Offer summary

Qualifications:

5 years' experience in similar role, Proficient in MS Office Suite, Experience handling sensitive information, Exceptional oral and written communication, Must be dependable and reliable.

Key responsabilities:

  • Create and modify detailed documents
  • Assist project managers with documentation
  • Process and distribute confidential information
  • Coordinate schedules, meetings, and travel
  • Perform other assigned duties
Pape-Dawson Engineers logo
Pape-Dawson Engineers Construction & Civil Engineering SME http://www.pape-dawson.com/
501 - 1000 Employees
See more Pape-Dawson Engineers offers

Job description

Overview:

This position will provide administrative support to multiple engineering project teams.

 

#LI-SE1

Responsibilities:
  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite
  • Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects
  • Process and distribute confidential and sensitive information/documents
  • File, retrieve and scan corporate documents, records and reports
  • Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested
  • May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings
  • Performs other duties as assigned
Qualifications:
  • 5 years' experience in a similar administrative support role 
  • Previous experience in an administrative role handling highly sensitive and confidential information
  • Exceptional communication skills, both oral and written
  • Effective interpersonal skills with any level of employee within an organization
  • Must be proficient in MS Office Suite and Bluebeam or Adobe Acrobat
  • Must be able to meet deadlines and respond professionally to changing work assignments and priorities
  • High level of accuracy in work product; extremely detail oriented
  • Ability to work independently and as a self-starter with a high level of initiative
  • Must be dependable and reliable
  • Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed
Preferred Qualifications:
  • Bachelor's degree
  • AEC Industry experience

 

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

 

Required profile

Experience

Level of experience: Senior (5-10 years)
Industry :
Construction & Civil Engineering
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Verbal Communication Skills
  • Scheduling
  • Client Confidentiality
  • Time Management
  • Detail Oriented
  • Microsoft Office
  • Social Skills

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