Personal Assistant - Real Estate

This is a remote position.

Role Name: Personal Assistant

Schedule:

• 40 hours a week, M-F flexible as long as 2 hours between 9am to 5pm NZD (other hours each day can be worked on flexible times)

Client Timezone: New Zealand Time

Client Overview

Join a dynamic property investment firm at the forefront of New Zealand’s real estate sector. This established company specializes in property management and investment strategies, offering clients expert guidance in navigating the complex world of real estate. With a reputation for excellence and a commitment to client success, this organization provides an exciting opportunity to contribute to both personal and professional growth in a fast-paced, ever-evolving industry.

Job Description

Seeking a versatile and organized Personal Admin and Work Assistant to support a key executive in a thriving property investment firm. This role offers a unique blend of personal and professional responsibilities, allowing you to showcase your adaptability and attention to detail. You’ll play a crucial part in maintaining efficiency across both personal and business operations, contributing directly to the success of a leader in the property investment sector. This position provides an excellent opportunity to gain insights into the real estate industry while honing your administrative skills in a dynamic, remote work environment.

Responsibilities

• Manage personal administrative tasks, including coordinating with tradespeople and handling supply orders
  
• Implement and maintain efficient file organization systems for both personal and work-related documents
  
• Oversee diary management and schedule coordination, ensuring optimal time management for the executive
  
• Perform various administrative duties to support both personal and professional needs
  
• Act as a primary point of contact, communicating effectively with tradespeople, vendors, and other stakeholders
  
• Prioritize and manage multiple tasks simultaneously, adapting to changing priorities with ease
  

Requirements

• Proven experience in personal or executive assistance, preferably in a remote work setting
  
• Proficiency in digital scheduling tools and calendar management software
  
• Strong organizational skills with experience in digital file management systems
  
• Excellent written and verbal communication abilities
  
• Demonstrated capacity to prioritize tasks and manage time effectively
  
• Meticulous attention to detail and commitment to accuracy in all tasks
  
• Adaptability and flexibility to handle diverse responsibilities and shifting priorities
  
• Ability to work independently and maintain productivity in a remote environment
  
• Familiarity with New Zealand business practices and time zone management is a plus