Remote Executive Personal Assistant | WFH

Job Overview

We are in search of a committed and composed Executive/Personal Assistant to provide exceptional support to a high net worth individual within a distinguished real estate investment family office. The successful candidate will demonstrate a genuine interest in early American history and a solid awareness of global current affairs.

Start Date

This position offers an immediate start in mid-January 2025, with an opportunity for a seamless transition from the retiring Executive Assistant.

Compensation And Benefits

The salary for this role ranges from \(100,000 to \)135,000, based on experience, accompanied by a discretionary bonus, fully covered benefits, and a pension plan that vests after five years. Enjoy an optimal work-life balance with three weeks of paid time off.

Work Schedule

This role requires in-office presence from Monday to Thursday in Midtown NYC, with flexible hours (9am-5pm or 10am-6pm), and the option for remote work on Fridays.

Key Responsibilities

• Deliver comprehensive assistance for the Principal’s professional and personal needs.
• Facilitate executive lunches and tea service.
• Manage the Principal’s calendar, liaising with advisors and staff domestically and internationally.
• Organize travel arrangements and compile detailed itineraries for both domestic and international journeys.
• Provide support to family members with various tasks as required.
• Maintain both printed and digital calendars.
• Monitor timesheets utilizing Excel.
• Handle corporate phone communications, sort mail, and assist office visitors.
• Maintain filing systems, corporate address listings, Outlook contacts, and emergency contact lists.
• Oversee corporate contributions and correspondence pertinent to tax obligations, including a scholarship fund.
• Manage corporate petty cash and prepare expense reports.
• Assist with light accounting responsibilities as needed.
• Draft minutes for meetings.
• Order office and kitchen supplies, oversee office equipment, and manage associated accounts.
• Facilitate gifting processes and conduct online research.
  
  

Required Skills

• A solid understanding of Early American History is crucial.
• Familiarity with Pennsylvania’s historical context is an advantage.
• Proficiency in French is beneficial.
• Exceptional written and verbal communication capabilities.
• Detail-oriented with strong organizational skills.
• Demonstrated experience in coordinating domestic and international travel arrangements.
• Background in a family business environment is preferred.
• Capability to interact professionally with clients and advisors.
• Proficient in Microsoft Office Suite, especially Word and Excel.
  
  

Career Growth Opportunities

This role offers a unique opportunity for professional development within a family office environment, potentially leading to increased responsibilities and career advancement in executive support and management.

Employment Type: Full-Time