Project Manager (Remote)

LOCATION:  Remote – This is a home based, virtual position that operates within the hours of 8:30am-5:00pm EST. Vaya Health welcomes applications from NC, SC, GA, TN, VA, MD, and FL.

GENERAL STATEMENT OF JOB

The Project Manager supports the planning, execution, monitoring, and closure of projects in accordance with customer requirements, strict deadlines and within budget. Complex projects will have a high strategic importance to the organization, with varying degrees of complexity, risk, organizational impact, political/ organizational sensitivity and/or possible media exposure. Support to maintain the progress, mutual interaction, and tasks of various parties to reduces risk of failure, maximizes benefits, and minimizes costs. This position will operate with significant independence, minimal supervision, and cooperatively with departments within a matrix style organizational structure and culture.

ESSENTIAL JOB FUNCTIONS

Project Management:

• Lead or provide skilled facilitation services to support the efforts of the Sponsor, Project Leader and Project Team throughout the life of the Project.
• Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work.
• Develop best practices and tools for project execution and management.
• Manage adherence to standardized project management methodologies, principles, and best practices that align with a matrix style organizational structure.  Including, championing quality standards in all organizational projects.
• Build, develop, and grow business relationships vital to the success of the project. 
• Coach the Project Sponsor and/or Project Leader in the preparation of a Project Charter to initiate a project.
• Work with Sponsors, Project Leaders, and team to define project scope, goals and deliverables that support business goals in collaboration with management and stakeholders.  
• Facilitate the Project Team through the planning process.
• Assist in the development of full-scale project plans and associated communications documents.
• Maintain visibility on day-to-day activities with project teams.
• Identify, investigate root causes, and prioritize existing and potential issues and risks, develop strategies and controls to mitigate them. 
• Assist the Project Leader and/or providing status reporting to internal and external stakeholders.
• Analyze work plans to ensure assigned projects are completed within scope, budgets and schedules while meeting the organization’s needs, business objectives and design guidelines.
• Negotiate and mediate on the part of the PMO, Project Sponsor, Lead or Team.
• Assist in closing projects and creating a recommendation report to identify successful and unsuccessful project elements. 

Project Portfolio Management:

• Assist in the development and maintenance of a standardized project portfolio that aligns with business goals/objectives.
• Train and mentor a diverse and talented group of staff to ensure the current and future success of Vaya’s project portfolio management processes.
• Provide recommendations to the PPMO Director on project management operations, including prioritization, project health status, funding, resource management, KPIs, and reporting. 
• Facilitate and drive consensus and decision-making processes within the Project Portfolio.
• Identify, track, and mitigate risks and barriers for all projects within the Project Portfolio.
• Develop the most relevant tools/techniques to meet project portfolio management requirements.

Training:

• Maintain an organizational training program for project management teams and staff.
• Train Vaya staff on project management methodologies, principles, and best practices.
• Routinely evaluate the effectiveness and adherence to project management throughout the organization

KNOWLEDGE OF JOB

• Knowledge and experience in working on and supporting project management to deliver business benefits
• Knowledge of Microsoft Office and Project Management Software such as Microsoft Project, Smartsheet and Excel.
• Strong client-facing and communication skills including written and oral presentation skills as well as the ability to write clear concise reports.
• Sound judgement, initiative, sound decision making skills, effective time management, problem solving skills.
• Self-motivated and able to work unsupervised.
• Negotiation skills with ability to resolve conflict situations.
• Ability to tailor a project management approaches to the type/size of project using various techniques including Agile and Waterfall.
• Ability to successfully manage a wide network of relationships and liaise effectively with both business partners and development teams
• Accurately and clearly convey timely information and ideas, using a style and manner of presentation appropriate to the target audience.
• Comprehensive research, analyze and summarize information, making sense of large amounts of information and complex situations and getting to the heart of the problem.
• Ability to manage project delivery and coordination with multi-location-based project teams.
• Ability to adapt in a quickly changing environment with varying work and communication styles to ensure key issues of cost, time, quality, and client satisfaction can be realized.

QUALIFICATIONS & CREDENTIALING REQUIREMENTS

High School diploma or GED is required.  Bachelor’s Degree in Human Services, Business Administration, Public Administrations, or related field preferred.  Must have:

• 3 years of Project Management experience
• Experience with X12 EDI transactions would be beneficial.
• Experience in healthcare related project leadership and business analysis preferred.
• Experience with Salesforce, Conduent, and GuidingCare implementations preferred.

Licensure/Certification Requirements:

Project Management Professional (PMP) or equivalent certification preferred.

PHYSICAL REQUIREMENTS 

• Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading. 
• Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers. 
• Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time. 
• Mental concentration is required in all aspects of work.

RESIDENCY REQUIREMENT: The person in this posiion must live in NC, SC, GA, TN, VA, MD, or FL.

SALARY: Depending on qualifications & experience of candidate. This position is exempt and is not eligible for overtime compensation.

DEADLINE FOR APPLICATION:  Open until filled.

APPLY: Vaya Health accepts online applications in our Career Center, please visit https://www.vayahealth.com/about/careers/.

Vaya Health is an equal opportunity employer.