Manager, Events & Meetings

Description

THE ORGANIZATION

The Entrepreneurs’ Organization (EO) is a high-quality support network of 18,000 business founders and owners in 220 chapters and 80 countries worldwide. EO’s purpose is to move the world forward by unlocking the full potential of entrepreneurs. Since 1987, EO has helped entrepreneurs achieve transformational growth through the power of life-enhancing connections, shared experiences, and collaborative learning. Guided by EO’s core values: trust and respect, thirst for learning, think big, be bold, and together we grow, EO’s international staff collaborates successfully across diverse cultures. As an EO employee, you will gain access to the world’s top experts in entrepreneurship, grow beyond your perceived limits, and make breakthroughs as you refine and realize your personal goals. EO’s competitive total rewards package, flexible work environment, and generous professional development resources are frequently cited as among the most popular benefits of working at EO.

POSITION SUMMARY

EO is excited to share a unique opportunity to support an expert entrepreneurial membership network. The Manager, Events & Meetings is responsible for event planning and onsite execution of targeted Global Events to include but not limited to Universities, Global Leadership Conference, and Explorations. The Manager serves on the core team for the planning and production of EO Global Universities and EO Global Leadership Conference, managing event communications, off-site activities, transportation movements and other duties as assigned. Our Global Events take place internationally, challenging the Manager to execute high member expectations in various cultures and economic circumstances.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Member Events

• Support the coordination of large EO Global Events like Universities and Global Leadership Conference by managing the planning process in key areas (including but not limited to, hotel room blocks, F&B functions, décor, entertainment, run of show, AV needs, vendor management).
• Responsibilities include but are not limited to the following:
  • Provide coordination assistance to any on-property or off-property evening events as required with local vendors (entertainment, décor selections, run of show, catering, DMCs)
  • Coordinate off-site activities in conjunction with member hosts and selected vendor(s) as required.
  • Coordinate transportation for any off-property functions during the event.
  • Coordinate hotel functions and meeting space requirements as necessary and with local vendors.
  • Coordinate all F&B functions onsite to include breaks, lunches, and green room needs.
  • Coordinate transportation arrangements for internal and external VIPs
  • Manage staff travel team directives and requests
  • Responsible for budget & costs monitoring with oversight by Event & Meeting Directors
  • Coordinate the messaging for communications and marketing deliverables with the internal Marketing and Communications team; liaise with the Event Directors to produce the following: event website, registrant e-mail updates and mobile application.
  • Provide administrative support to the Events team and Events & Meetings Directors as needed.
  • Travel to the event and onsite event coverage.
  • Create and maintain detailed project plans, including identifying target milestones.
• For smaller EO Global Events like Explorations, in addition to the above responsibilities, this person will:
  • Eventually serve as event lead in the planning and execution of Explorations.
  • Liaise with staff and member leaders responsible for content development and speaker management.
• Identifies and develops recommendations to improve processes and then works collaboratively within the team to implement changes.

Board & Internal Organization Meetings

• Serve as staff lead for planning and execution for select Organizational Meetings and Board Meetings. Responsibilities include contract management, budget management and attendee management.
• Liaise with Board Secretary and member leaders responsible for content development and decision making.
• Coordinate all meeting setup, F&B and room blocks directly with venue/hotel.
• Coordinate all evening dinner events and transportation with local vendors.
• Determine when to engage with local vendors and the local chapter in order to plan and execute meetings.
• Manage and reconcile meeting budgets.
• Compose concise, informative, and well-written communications to all meeting attendees.
• Perform various administrative duties which may be complex or confidential, such as reconciling expenses, creating and editing agendas, ad hoc reports, etc.
• Develop and maintain a strong understanding of the organization and maintain effective working relationships with executive and senior management team.

QUALIFICATIONS, SKILLS, AND KNOWLEDGE REQUIRED

• Bachelor’s degree in any field.
• Minimum 5 years of event planning and operating experience and/or management of Board of Directors meetings.
• MPI (Meeting Planners International) membership and/or CMP (Certified Meeting Professional) preferred.
• Fluency in Spanish strongly preferred.
• Ability to travel internationally as required (typically up to 5-10 times per year).
  • Up to 5-10 times per year
• Proven project management experience with the ability to prepare project documentation to show weekly status reports and KPIs.
• Technically savvy with the ability to learn and use/deploy new systems quickly.
• Proficient in Microsoft Office and collaborative tools such as: Excel, PowerPoint, Teams, Monday.com, etc.
• Experience in hosting online conference calls and virtual meetings.
• Marketing, PR, and social media experience with basic design ability is preferred.
• Adapt priorities in an ever-changing environment. 
• Maintain a positive attitude in the face of adversity. 
• Efficient, effective, and proactive communication, both written and verbal.
• Passion for solving problems and operational excellence.
• Focused, organized, and results oriented.
• Excellent customer service skills. 
• Global mindset, work collaboratively in a multi-cultural organization across global time.  
• Meet critical deadlines and set priorities in a timely fashion.
• Excellent organization skills, commitment to detail.
• Ability to work independently, self-motivated.