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Office and Executive Support Coordinator

Remote:

Full Remote

Contract:

Full time

Experience:

Junior (1-2 years)

Work from:

Massachusetts (USA), United States

Offer summary

Qualifications:

College graduate with 0-1 years experience, Proficient in Microsoft Office suite, Ability to work in-person in Boston.

Key responsabilities:

Manage office supplies and upkeep
Coordinate meetings and assist C-suite executives
Oversee mail deliveries and package management
Support Marketing, HR, and Administration initiatives
Act as point of contact for property management

Creatio

501 - 1000 Employees

See more Creatio offers

Job description

Are you a recent college graduate interested in kickstarting your career? If so, this is the perfect opportunity for you! Partner with HR, Marketing, and Administration in this unique opportunity to contribute to a growing SaaS company in downtown Boston!

Creatio is a global vendor of a platform designed to automate industry workflows and CRM with no-code, offering a maximum degree of freedom. With a global team of 700+ dedicated professionals, 700+ partners, and thousands of customers, Creatio operates in 100+ countries worldwide. The company has been highly recognized by key industry analysts, being included in seven Forrester Waves and five Gartner Magic Quadrants and recognized as a Leader in two of them.

We are expanding our Americas-based team, headquartered in Boston, MA.

The Opportunity

Are you ready to wear many hats and thrive in a dynamic, fast-paced environment where each day presents new challenges and opportunities? We are seeking an enthusiastic and versatile Office and Executive Support Coordinator to join our HR team at our Boston headquarters. This full-time, in-person, salaried position is based at the beautiful 53 State Street office building, located in the heart of the city.

As an Office and Executive Support Coordinator, you will play a pivotal role in supporting our growing team, gaining exposure to various departments, including Administration, Marketing, and HR. This unique opportunity is a great way to kickstart your career. If you're looking for a new opportunity to work at a fast-growing tech company and progress in your professional career, then this is the place for you!

Responsibilities

The Office and Executive Support Coordinator will be required to consistently demonstrate the following:

Order and maintain stock of office and kitchen supplies, including consumables (snacks, sodas, coffee, tea, etc.).
Maintain the general upkeep of the office ensuring cleanliness and organization.
Greet guests and facilitate meetings by coordinating the space, catering, and technical/AV support as appropriate.
Coordinate office maintenance, repairs, and renovations when needed.
Act as a main point of contact for the property management team and address any needs related to building operations.
Manage the security of the office through communicating with the building security, sending visitor passes, and creating access badges for new employees.
Provide access to building amenities by managing gym access and parking passes.
Consistently check mail, scan, and send to appropriate parties.
Assist with calendar management and scheduling meetings for C-suite executives.
Respond to emails in a timely and professional manner.
Coordinate executive lunches/dinners.
Maintain Marketing, IT, and HR inventory, ordering new supplies when needed.
Assist Marketing team with events, campaigns, and/or other tasks when needed.
Work with the HR Team to ensure successful initiatives.
Oversee FedEx, DHL, and UPS accounts to manage mail/package deliveries, working closely with the Marketing, HR/Admin, and IT Teams to support inbound and outbound, international, and domestic shipments.

Requirements

College graduate with 0-1 years of administrative or office experience in a corporate environment.
Ability to travel and work at our Boston office 5 days a week.
Familiar with Microsoft Outlook, Excel, Word, and PowerPoint.
Someone who is interested in learning and growing their professional career in a fast-paced, dynamic environment.
Exceptional communication and interpersonal skills.
Strong attention to detail and organizational skills.
Reliable and dependable.
Ability to interact with internal staff and external visitors/partners in a professional and pleasant manner.
Enthusiastic individual with the ability to effectively juggle shifting priorities.
A positive mindset and willingness to help others.

What You Should Expect From Us

Powerful award-winning product: Creatio is recognized as a Leader and Strong Performer by Gartner and Forrester.
Collaborative environment: Our corporate culture encourages the exchange of experience and knowledge, readiness to help, and mentoring.
Limitless opportunities for career development: We organize plenty of external and internal training. Each employee has an individual professional and career growth plan.
Other essential benefits: health insurance, paid vacation, and sick leave.

You will report directly to Olivia Hourihan (HR Director), https://www.linkedin.com/in/olivia-hourihan-shrm-cp/