Position: Office Coordinator – Employee Experience
Reports to: Corporate & Workplace Experience Manager
Location: Montreal, QC
Are you organized, detail-oriented, and passionate about creating a safe, engaging, and efficient workplace? BESTSELLER CANADA is looking for a proactive and versatile Office Coordinator – Employee Experience to join our team. In this role, you’ll be instrumental in coordinating corporate events, managing employee training logistics, and ensuring that health and safety standards are maintained at the office.
YOUR ROLE
As an Office Coordinator, you’ll be at the forefront of planning and executing memorable events, facilitating seamless training sessions, and upholding a safe work environment. Your efforts will enhance the employee experience and contribute to the overall success of the team.
YOUR RESPONSABILITIES
Corporate Events Coordination
- Plan and organize corporate events, including meetings, team-building activities, and seasonal celebrations.
- Manage event logistics, such as venue bookings, catering, and required materials.
- Coordinate communication and invitations, ensuring employees are informed and engaged.
- Collaborate with internal teams to develop creative ideas for events that align with company culture.
Employee Training Support
- Schedule and coordinate training sessions, including booking venues, setting up materials, and managing attendance.
- Serve as the point of contact for trainers and employees regarding training schedules and content.
- Maintain records of completed training and certifications, ensuring compliance with company standards.
- Assist in the creation and distribution of training resources or follow-up materials.
Health & Safety Administration
- Ensure the office complies with health and safety regulations, conducting regular checks and audits.
- Maintain and update emergency response plans, including fire drills and evacuation procedures.
- Coordinate first-aid training and ensure kits and supplies are up to date.
- Act as a liaison between employees and management for any safety concerns or incidents.
General Office Support
- Assist with day-to-day office operations, including supply management and administrative tasks.
- Support other teams during peak times or special projects as needed.
YOUR PROFILE
- Minimum 2 years in office coordination, event planning, or health and safety roles.
- Organized and detail-oriented: You thrive on planning and executing with precision.
- Creative and adaptable: You enjoy finding new ways to engage employees and handle unexpected challenges.
- Proactive problem solver: You anticipate needs and resolve issues efficiently.
- Communication skills: You are clear, professional, and personable in both written and verbal communication in French and English as you will be working with different type of people, all across Canada.
- Tech-savvy: Comfortable using Microsoft Office and learning new tools to manage events and training.
WHY YOU’LL LOVE WORKING HERE
At BESTSELLER, we care deeply about fostering a workplace where employees feel valued and supported. Here’s what we offer:
- Comprehensive insurance from day one, a voluntary savings plan, a cellphone and a laptop.
- 3 weeks of vacation, 5 "recharge" days, and 11 public holidays to rest and recharge.
- Flexible hours and half-days off on Fridays until the end of the year for the perfect work-life balance.
- The option to work from home one day a week for added comfort.
- A paid lunch every Wednesday to relieve you from meal prep stress the night before!Access to a free virtual health platform 24/7 for instant consultations with health professionals! #WellbeingFirst
- 50% discount in our stores to treat yourself to your favorite fashion items.
- Invitations to exclusive events organized by the BESTSELLER Social Club.
- A brand-new office in Villeray: a modern space with unlimited snacks and coffee to keep your energy high.
We can’t wait to meet you!
BESTSELLER is an international fashion company with brands such as JACK and JONES, VERO MODA, ONLY and JACK & JONES. BESTSELLER operates both its own chains / stores as well as we have a large number of retailers on the market. As an employee of BESTSELLER, you become part of our family. We offer a developing and exciting workplace with a high pace where we all work together towards common goals. Our philosophy and our values are important to us, we work hard and strive to be the best but always in a humble way. BESTSELLER Canada began in 2004 and currently works with eight of our brands. JACK & JONES is our sole retail presence in Canada, while VERO MODA, ONLY, ONLY & SONS, SELECTED FEMME/HOMME, PRODUKT, NOISY MAY and JACQUELINE DE YOUNG are part of our wholesale distribution. Our office in Montreal is the centre of BESTSELLER’s North American operations and the workplace of almost 100 of our colleagues. Overall, BESTSELLER Canada has approximately 600 colleagues, including our distribution centre and almost 50 JACK & JONES stores.
