Publitas empowers businesses to deliver paperless discovery-commerce experiences that engage, inspire, and have the potential to reach more customers than was ever possible. We combine a healthy dose of persistence with the will to embrace crazy ideas and push new boundaries. Guided by a desire to do things better, we want to improve the world around us.
We seek a highly organised and detail-oriented HR Operations and Systems Specialist to join our team. In this role, you will manage the smooth operation of HR systems and processes, ensure data integrity, and work closely with HR leadership to improve efficiency through technology. The ideal candidate will have a blend of HR operational expertise, a strong technical background in HR systems, and a passion for process optimisation.
Ready to have an impact with us? Start the application process by filling out the screening questionnaire to see if Publitas is a good fit for you.
Serve as the primary administrator for the HRIS and other HR-related systems (e.g., Manage Asana, Personio, Notion, Dropbox sign, Figures HR, Process Street, Doozy, Geekbot, Typeform).
Manage system configuration, troubleshooting, and upgrades to meet the evolving needs of the HR team and the organisation.
Ensure data accuracy and integrity across all HR platforms.
Assist in managing employee and contractor requests, such as time-off requests or benefits administration.
Support the HR team in implementing and maintaining HR policies and procedures.
Review and improve HR operational processes to enhance efficiency, scalability, and compliance.
Collaborate with the HR team to identify opportunities for automation and develop solutions to streamline manual tasks.
Ensure accurate and consistent data management within the HR systems, including maintaining employee records, job changes, compensation updates, and benefits information.
Partner with HR leadership to support strategic initiatives, such as system upgrades, process improvements, and the implementation of new technology solutions.
Maintain and update the employee handbook as necessary.
Oversee the HRIS-related tasks for the full employee lifecycle, including new hire onboarding, role changes, and offboarding.
Manage the onboarding experience for new employees. (The process and related systems.)
Partner with HR colleagues to ensure seamless data integration between systems during key HR processes, such as performance management, payroll, and benefits.
Compliance & Legal:
Ensure compliance with local, state, and federal employment laws and regulations.
Support with management of EoR, Contracts, NDAs, visa and relocation.
You can work a minimum of 20 hours per week. This role offers 20 to 24 hours per week as a standard.
At least 3+ years of experience in HR operations or related fields.
Strong working knowledge of HRIS systems (e.g., Asana, Personio, Notion, Dropbox sign, Figures HR, Process Street, Doozy, Geekbot, Typeform or other similar programs.)
Solid understanding of HR policies, labour laws, and compliance requirements.
Strong understanding of HR processes and operational best practices, including payroll, benefits, and compliance.
Proficiency in data management, reporting, and analytics within HR systems.
Familiarity with HR-related compliance requirements, including data privacy regulations (e.g., GDPR).
Excellent organisational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
Strong communication skills, both written and verbal, with the ability to interact with employees at all levels.
Proficiency in Google Workspace.
Ability to maintain confidentiality and handle sensitive information with discretion.
A proactive and resourceful problem-solver with the ability to work independently.
Proficiency in the Dutch language is a bonus
Competitive, market-related compensation
Twenty-five vacation days per year and your National Holidays off. (Based on a full-time contract)
Work from anywhere you desire.
A monthly shared office space/co-working allowance.
A one-time home office setup stipend.
A top-of-the-line MacBook.
Monthly wellness allowance to stay healthy while working remotely.
Annual retreats in some of the greatest cities in the world.
Free books in Kindle and Audible store.
We'll challenge and support you to get the most out of your potential through personal 1-1 sessions.
Please also have a read through our Recruitment FAQ
Publitas is proud to be an Equal Opportunity Employer. We strive to create an inclusive environment that empowers our employees all over the world. We want you to feel welcome, respected, and valued for who you are — it's our differences that make us stronger! We celebrate diversity and are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. Publitas welcomes all, we invite you to apply and join us!
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