Remote Grants Operations Program Officer

Job Title: Program Officer (Grants Systems and Operations) - Remote

Position Overview

We are seeking a dedicated Program Officer (Grants Systems and Operations) who will be instrumental in ensuring the effective functioning of our grant systems. This role entails overseeing the technology and processes that underpin our grant-making initiatives, ensuring they reflect our mission’s efficiency and effectiveness. You will be pivotal in supporting peer-run warm line programs across California, with a strong emphasis on the timely allocation of grants before the fiscal year concludes.

Key Responsibilities

• Manage and administer grant management software systems including Salesforce, AkoyaGo, Microsoft 365, Adobe, and Power BI.
• Ensure the integrity of data and optimize processes for improved grant operations.
• Continuously evaluate and refine grant processes to enhance operational efficiency.
• Implement best practices, ensuring that the requirements of both grantees and funders are effectively integrated into workflows.
• Supervise the logistical management of grants, maintaining compliance with all regulatory standards.
• Prepare comprehensive reports for both internal and external stakeholders.
• Design and maintain automated workflows to streamline the grant-making process.
• Provide training and technical assistance regarding grant management systems to both staff and grantees.
• Collaborate closely with program and finance teams to ensure alignment of grant processes with overarching organizational objectives.
• Maintain accurate and well-organized grant-related data, regularly generating performance reports.
• Coordinate the timely development and submission of grant applications, ensuring all deadlines are met.
  
  

Qualifications

• A Bachelor’s degree in social sciences, public health, or a related field (or equivalent experience).
• Demonstrated experience with grant management software and IT systems (Salesforce, AkoyaGo).
• Proficient in Microsoft Office Suite (Word, Excel, SharePoint, PowerPoint) and Google Drive.
• Exceptional communication and organizational abilities.
• Proven capability to manage multiple tasks while working both independently and as part of a team.
• Strong commitment to the mission, values, and vision of the organization.
  
  

Career Growth Opportunities

We prioritize the professional development of our team members. This role offers access to continuous education and skill-building workshops, with all training hours compensated, fostering an environment of learning and growth.

Company Culture And Values

As a peer-run mental health organization, we are committed to enhancing the mental well-being of individuals and communities across California. Our organizational culture emphasizes inclusivity, collaboration, and a supportive environment that encourages healing and learning. We actively seek individuals with lived experience in mental health challenges to enrich our team.

Compensation And Benefits

• Salary: \(85,000 - \)95,000 annually.
• Full-time position (40 hours/week); Exempt (Temporary - Ends 6/30/25, pending funding renewal).
• Primarily remote work with flexibility, requiring occasional in-person attendance in California.
• 100% employer-paid medical coverage (Kaiser HMO or Blue Shield PPO), dental, vision, life, and long-term disability insurance.
• 30+ days of paid time off, including 10 vacation days, 12 sick days, personal days, and major holidays.
• Additional benefits include Health and Dependent Care FSA, Commuter Check, and options for a 403(b) retirement plan.
  
  

Equal Opportunity Employment

We are firmly committed to diversity, equity, and inclusion in our hiring practices. We strongly encourage individuals from historically marginalized communities, including those with lived mental health experiences, to apply. All applicants will receive consideration without discrimination based on race, gender, disability, or any other protected status.

Employment Type: Full-Time