Remote Event Coordinator | Work From Home

Job Overview

We are looking for an accomplished Event Coordinator to join our team for a 4-month consulting assignment based in Philadelphia, PA. This hybrid role offers a unique opportunity to orchestrate and oversee a variety of upcoming events and conferences, ensuring an exceptional experience for all participants.

Key Responsibilities

• Execute conferences and events with outstanding service to guarantee an enriching learning experience.
• Manage a diverse portfolio of programs, taking full ownership of assigned events.
• Communicate regularly with faculty and program sponsors, playing an active role in pre-event planning.
• Act as the main point of contact for distinguished speakers, presenters, and guests throughout the event lifecycle.
• Incorporate institutional branding and reputation objectives into all facets of event planning.
• Stay updated on the latest technological advancements in event hosting, demonstrating proficiency in event management software including Cvent.
• Assess team training needs and relay insights to the Director for continuous improvement.
• Collaborate with Facilities and other departments to ensure efficient scheduling, adequate space assignments, and participant accommodations.
• Oversee the production and development of program materials such as website content, marketing invitations, and event-day materials.
• Coordinate logistics including catering, travel arrangements, hotel bookings, and RSVP management.
• Proactively identify and resolve planning challenges with professionalism and adaptability.
• Ensure registration tables are adequately staffed and address any issues on the event day.
• Partner with IT and AV teams to ensure all technical requirements are fulfilled.
• Monitor sessions to ensure satisfaction among program leads and participants.
• Handle logistical, content, and service inquiries from program leads and participants.
• Track and manage program finances to ensure precise expense reporting.
• Contribute to post-event evaluations and recommend enhancements.
• Evaluate and track the quality of all program delivery aspects, including participant feedback, faculty assessments, and facility service comments.
• Assist with follow-up tasks as directed by program directors.
• Provide support to the Conferences and Events team by contributing to events outside your assigned portfolio, including day-of responsibilities.
  
  

Required Skills

• Strong interpersonal skills with a positive demeanor and a commitment to collaborative team success.
• Ability to prioritize and manage multiple tasks efficiently, demonstrating excellent attention to detail.
• Proficient in technology, including web management and Office 365 applications.
• Capacity to perform under pressure while meeting deadlines, with flexibility to work evenings and weekends as necessary.
  
  

Qualifications

• A Bachelor's degree in a relevant field.
• 5 to 7 years of pertinent experience or an equivalent combination of education and experience.
• A portfolio that highlights successful event design and execution.
• Familiarity with Cvent and other event management tools is preferred.
  
  

Employment Type: Temporary