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Closing Date:
11/01/2024
Type of Position:
Professional Staff - Project/Program Administration
Job Type:
Regular
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | Neuro & Devel Sci Administration
Department's Website:
Summary of Job Duties:
The Program Coordinator position is responsible for all procurement related activities for the Department of Neurobiology and Developmental Sciences. The Program Coordinator is responsible for preparing reports, analyzing, monitoring, and evaluating purchasing activities, inventory, and maintenance contracts. The position provides oversight of department inventory and ensures appropriate disposition of university property. Provides high level support to research programs in a basic science department within the College of Medicine, including facilitating office and lab supply purchasing using UAMS systems, managing the receiving of large volumes of supplies to confirm receipt, and troubleshooting administrative difficulties in collaboration with the principal investigator, vendors, purchasing department and Assistant Chair. Works closely with the Office of Sponsored Programs Administration Network (OSPAN) to ensure the proper set up of sub award purchase orders.
Qualifications:
Bachelor’s degree in health, business, or related field plus three (3) years of project coordination or administrative support experience or
Associates degree in health, business, or related field plus five (5) years of project coordination or administrative experience or
High School diploma plus seven (7) years of project coordination or administrative experience required.
Knowledge, Skills & Abilities:
Interacts with and assists the public in a professional and friendly manner as needed.
Demonstrates effective communication skills.
Communicates accurate and complete information.
Maintains strict confidentiality when necessary.
Demonstrates positive working relationships with co-workers, management team, and ancillary departments.
Follows the Core Concepts of Patient and Family Centered Care and the Basic Code of Conduct Guidelines.
Knowledge of general office procedures and protocols.
Additional Information:
Responsibilities:
Ensure ordering information from the investigator or lab staff is thorough and correct.
Process the order against appropriate accounts.
Manage any issues with the vendor on availability of the item(s) and timing of arrival.
Ensure all special handling items are clearly marked and that items are received as ordered, in the appropriate/ acceptable time frame and in good condition.
Reviewing each requisition for compliance with state purchasing regulations, coordinating the shipment and distribution and storage of all supplies and equipment received by the labs and office making the request.
Receive and reconcile packing with items and ensure all transactions related to procurement including receipts/procurement card verifications/supplier invoice payments are handled appropriately and processed within 24 hours.
Create framework POs, maintain service contracts, and renewals.
Provide secondary coverage for other departmental staff (such as executive assistant and education coordinator).
Ensure that daily operational needs of the department are met and that peak activity times are staffed appropriately, such as special projects and events.
May involve phone/front desk coverage, scheduling meetings, arranging travel, staffing educational programs and other events, as well as providing support for special projects.
Manage department inventory and assist Property Services during the department’s annual inventory.
Serve as the main contact for the department for equipment and facility problems and report to the appropriate part for quick resolution.
Perform other duties as assigned.
Salary Information:
Commensurate with Education and Experience
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes
