The Legal Document Specialist is responsible for formatting, editing, and finalizing legal documents and memoranda in compliance with federal and state judicial rules.
This is a remote position resident in Kansas City, Texas, Arizona, Tennessee, Atlanta, Oregon, Nevada, and Arizona.
Responsibilities
- Responsible for creating shell documents according to assigning attorney instructions.
- Responsible for fixing corrupted documents and following standard Firm format.
- Responsible for properly editing, creating, combining or converting documents to PDF following Firm format.
- Responsible for creating and running mail merges.
- Accountable for assisting Attorney Practice Coordinators (“APCs”) with creating Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”) as needed.
- Responsible for communicating with assigning attorney in both verbal and written form regarding project instructions.
- Responsible for prioritizing multiple deadlines and communicating project status to assigning attorney.
- Accountable for evaluating workload and communicating with manager regarding project deadlines.
- Responsible for saving work product to NetDocuments using the Firm’s naming convention guidelines.
- Responsible for creating, formatting, and editing basic to advanced Excel documents from end-user provided data.
- Responsible for creating, formatting, and editing basic to advanced interactive PowerPoint slide shows from end-user provided content.
Qualifications
- Demonstrates expertise in NetDocuments, MS Word, Forte, Adobe, Best Authority, and OneDrive.
- Demonstrates expertise in drafting, revising, redlining utilizing Track Changes, and finalizing documents.
- Demonstrates expertise in Forte to create compliant legal documents and correspondence.
- Demonstrates expertise proofing legal documents for consistent formatting, spelling, grammar, and punctuation.
- Demonstrates expertise in comparing documents using WorkShare.
- Demonstrates ability to create pivot tables, charts and graphs extrapolated from data.
- Basic Excel skills required and include, but are not limited to, navigation, tables, autosum, print formats and charts.
- Demonstrates knowledge of comprehensive editing and formatting within Firm templates.
- Demonstrates knowledge and proven expertise in producing Tables of Contents and use of Best Authority to produce Tables of Authorities.
- Demonstrates high attention to detail and critical thinking.
- Ability to accurately transcribe handwritten documents and audio recordings.
- Ability to perform mail merges in MS Word and Outlook.
- Ability to edit, create, combine, and convert PDF documents using Adobe.
Education And Certifications
Required: High School Diploma
Experience Required
Minimum (5) years of directly related work experience in law firm environment.
About Littler
At Littler, we understand that workplace issues can’t wait. With access to more than 1,800 employment attorneys in over 100 offices around the world, our clients don’t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. What’s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quo—delivering groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, we’re fueled by ingenuity and inspired by you.
Benefits
We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.
For more information about our benefits visit: www.littler.com/benefits/state-details.
For more information about our firm visit: www.littler.com.
This opportunity is open to submissions by professional recruiters with an active, signed fee agreement through our dedicated Search Firm Portal.
For inquiries regarding this opportunity, please e-mail Jazmin Vivanco at jvivanco@littler.com with "Legal Document Specialist" in the subject line.
Littler Mendelson is proud to be an equal opportunity employer.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
