Senior Office Manager & Executive Assistant -#33968

This is a great opportunity for someone who seeks an opportunity to join a great company culture that is empowering maturity in the workplace with strong professionalism and thirst for learning.

Company Profile:

Our client was founded by a team of seasoned investment professionals with a collective experience of over 50 years in trading alternative strategies, managing venture funds, and driving high-growth businesses.

Headquartered in London, they have a global presence with offices in Miami and Hong Kong. Their commitment to their clients is unwavering, and they prioritize delivering the highest quality investment opportunities. They foster a strong and healthy culture that puts their clients at the forefront of everything they do.

As both investors and creators of private capital opportunities, they leverage their robust network of deal flow and internal talent. Collaborating closely with their clients and liquidity partners, they harness their collective expertise to drive strong performance. Their deep market knowledge, combined with a dedicated team, ensures they identify and capitalize on unique private capital prospects.

Duties and Responsibilities:

Role Overview: Our client is seeking a highly skilled Senior Virtual Office Manager and Executive Assistant to provide top-tier administrative support to the Managing Director. The ideal candidate will possess exceptional written and spoken English skills and demonstrate a strong proficiency in using a digital toolset. The candidate will work remotely from another country but will need to be available during UK business hours.

Key Responsibilities:

• Diary and Email Management: Efficiently manage and organize the schedules and inboxes of senior executives, ensuring all appointments and communications are handled promptly and professionally—both by phone and email.
• Report Creation: Prepare detailed and comprehensive reports, presentations, and other documents as required by senior management.
• Project Management: Using tools such as Trello/OneNote, Click-up to manage day-to-day tasks and prioritisation as well as projects and longer-term goals.
• Regulatory Reporting: Completing and filing key reports for the variouscompanies.
• Book-keeping: Keep the businesses accounts UpToDate.
• Complex Administration Tasks: Assist with high-level administrative tasks, including contract management, document preparation, and coordination of various projects.
• Deep Research: Conduct thorough research on a wide range of subjects, providing actionable insights and recommendations to support decision-making processes.
• LinkedIn and Networking Follow-up: Maintain and enhance professional relationships by managing LinkedIn accounts, following up on networking opportunities, and coordinating communication with key stakeholders.
• Meeting Coordination: Organize and coordinate internal and external meetings, including preparing agendas, attending virtual meetings to take notes, and ensuring follow-up actions are completed.
• Travel Arrangements: Plan and manage complex travel itineraries, including booking flights, accommodations, and transportation for senior management.
• Confidentiality Management: Handle sensitive information with the utmost confidentiality and discretion, maintaining the highest standards of data security.
• Office Management: Oversee the virtual office environment, ensuring smooth operations and efficiency in all administrative functions.
• CRM System Build & Management: Build a contact management system within a CRM you’re familiar with to manage and streamline contact management, workflows, track progress, and ensure timely completion of tasks and meetings.
• Stakeholder Communication: Act as a liaison between senior management and various internal and external stakeholders, ensuring clear and effective communication.

Requirements

Must-have Skills / Qualification:

• IT Skills: Digitally native with advanced proficiency in (preferably) Office 365 (Excel, Word, Outlook etc) and a CRM system (e.g. Trello, Clickup, HubSpot etc). Additional proficiency in tools like Canva, Adobe Suite, and other digital tools are an advantage.
• Communication Skills: Exceptional written and spoken English.
• Organizational Skills: Strong ability to manage multiple tasks and priorities in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail and a commitment to producing high-quality work.
• Problem-Solving: Strong analytical and problem-solving skills, with the ability to think critically and make informed decisions.
• Adaptability: Flexibility and adaptability to changing demands and new technologies.

Job Type: Permanent role

Employment Type: Independent Contractor

Schedule: Monday to Friday: 9:00AM to 5:30 PM (UK Time)

Location: Work From Home

Industry: Finance