MUST BE BASED IN SOUTH AFRICA
THIS IS A FULLY REMOTE ROLE
Job Title: Remote Executive Assistant
Location: Remote
Reports to: COO
About Us:
We work with universities offering work-based learning opportunities
to students. As our company grows, we are seeking a highly organised and proactive
Executive Assistant to support our team with essential administrative tasks.
Job Summary:
We are looking for a motivated and detail-oriented Executive Assistant to join our
team remotely from South Africa. The Executive Assistant will take on critical
administrative responsibilities to ensure that our team can focus on their core tasks,
helping drive efficiency and productivity. The ideal candidate is highly organized,
reliable, and able to manage multiple tasks with precision.
Key Responsibilities:
Email Marketing
o Search for and add to our database new prospective contacts
o Set up and manage lead generation tools, including setting up new
email domains and launching campaigns, ensuring smooth execution.
o Maintain the CRM data
Travel and Event Coordination:
o Book transport, hotels, flights, and other accommodations for university
events and team members.
Client Onboarding:
o Create and set up client portals based on pre-existing templates as
part of the new client onboarding process (training provided).
Database Management
o Monitor and update the data within the work-management tool to
ensure information is always accurate.
Student Point of Contact:
o Manage and resolve any issues raised by students during their
internships, coordinating with appropriate teams for smooth resolution.
NDA Management:
o Handle the NDA process between universities and companies,
ensuring all agreements are correctly processed and filed.
LinkedIn Marketing
o Design and post content for our LinkedIn page
Miscellaneous
o Supporting the business on a day-to-day basis across similar tasks to
those list above
Requirements
Qualifications and Skills:
Strong Attention to Detail: Must be meticulous in handling tasks to avoid
errors.
Highly Organized: Capable of managing multiple tasks and prioritizing
effectively.
Proactive Problem Solver: Ability to think ahead and resolve issues
independently.
Reliability: Demonstrates commitment to meeting deadlines and delivering
high-quality work on time.
Friendly and Collaborative: Excellent interpersonal skills and the ability to
work well within a team.
Requirements:
Proven experience in an administrative or executive assistant role, preferably
in a remote setting.
Excellent written and verbal English
Strong written and verbal communication skills.
Comfortable with online collaboration tools (e.g., Google Workspace,
Microsoft Teams).
Ability to adapt to new tools and processes with ease.
Reliable internet connection and remote work setup.
