Pre-Award Grant Administrator

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Pre-Award Grant Administrator is responsible for reviewing, negotiating and administering incoming externally funded research grants and contracts. This position will serve as the primary liaison with external sponsors, and will review and submit proposals on behalf of the university. The Pre-Award Grant Administrator will be responsible for setting up new awards and processing changes to existing awards in Georgetown’s financial system. This position supports the researchers of Cluster 3, each of which includes several departments within Main campus and the Medical Center. The Pre-Award Grant Administrator must be capable of independently working through their own deadlines, and will support all aspects of a grant or contract award, from cradle to grave including: proposal submission, award set-up, award management and assistance with closeout activities. Additional duties include, but are not limited to:

Award Review, Negotiation, and Set up

• Review, negotiate, and execute extramural awards, developing teaming agreements if applicable.

• Perform various compliance checks, serving as the liaison and interacting directly with external sponsors.

• Set up the award in Georgetown’s financial system (GMS), maintaining the award in the system throughout the life cycle, including modifications and close out.

• Complete the “Award Set Up” in the internal routing system, GU-Pass.

Proposal Submission

• Complete the review and execution of external proposals in a timely manner, and work with other Georgetown offices if needed to ensure the budgets and administrative documents are compliant with federal and sponsor guidelines.

• Submit proposals to external systems, such as ASSIST, grants.gov, ProposalCentral, or any other sponsor portals.

• Serve as Business Official for the university, working with the Proposal Specialist, as needed, to create eRA Commons accounts.

Subaward Set Up

• Receive subaward requests from CRA and/or Grants Manger within the cluster, and review the award and documentation submitted to ensure the request is in compliance with the award.

• Complete the subrecipient monitoring and documents the process in the Google site.

• Draft subaward agreement, obtains signature from the Sr. Grants and Contracts Manager and sends final document to the subrecipient institution.

• Work within the Subaward module in the GU-Pass system to route and document updates throughout the process.

• Communicate the status of the subaward to the CRA and Grants Manager.

Work Interactions

The Pre-Award Grant Administrator reports directly to their Cluster Research Administrator.  This position works closely with the Sr. Pre-Award Grant Administrator, with other staff members in their cluster, across the Post-Award Grant Administrator roles within JORA, and other collaborating offices to ensure that awards are complete, accurate and in compliance with sponsor and institutional regulations, policies and guidelines.

Requirements and Qualifications

• Bachelor’s degree

• 3 to 5 years of progressively responsible experience in a university or other non-profit grants management role

• Knowledge of NIH funding mechanisms, including R01, P01, P30, T32 and foundation proposals

• Flexible and adaptable to accommodate ongoing changes to internal and external policies

• Capacity to establish clear priorities and multi-task in a high-volume setting with the ability to work quickly and effectively under pressure

• Demonstrated financial accounting skills to enable financial and programmatic report production, and should include a high level of proficiency in Excel

• Proven experience with financial systems, accounting, and cost accounting standards as they pertain to grants and contracts management

• Skill in fostering a collaborative, customer-oriented working environment where there are multiple customers with competing priorities

• Professional communication style, with an ability to work with external sponsors

• Certified Research Administration (CRA), Certified PreAward Research Administration (CPRA) and/or Certified Financial Research Administration (CFRA) preferred

• Familiarity with Workday preferred

Work Mode Designation

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.