Executive Assistant - Operations

Zipdev is looking for a talented Executive Assistant to join our remote team and collaborate with a US-based client. If you love helping people, putting moving puzzle pieces together is your jam, and your problem-solving skills are on point. Sound like you? We’re searching for an Executive Assistant with a knack for building relationships, excellent organizational skills, and the ability to keep things running smoothly in a fast-paced environment.

The successful candidate will provide administrative, sales, and operations support to the CEO, working under his direction.

Role & Responsibilities:

• Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail.
• Management of the calendar and scheduling on a daily basis.
• Management of operations (keeping Zoom, Slack and other team accounts up to date, uploading vendor and team contracts to Docusign, ensuring SOPs are updated, etc.).
• Research of various database systems as part of prospecting for new client projects.
• Assist with social media marketing (using AI tools to edit videos, create reels, etc.).
• Proficiency using Slack, Calendly, Dropbox, Canva, Google Suite, Zoom, Asana, AI Tools, YouTube, etc.

Requirements

• 2+ years of progressive administrative support experience with at least one year supporting executive level.
• Proficiency in Microsoft Office software: Word, Excel, PowerPoint, Outlook 365.
• Strong written and verbal communication skills.
• Effective organizational and problem-solving skills.
• Experience composing professional emails, etc.
• Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team.
• Well-organized and detail-oriented
• Quick learner, able to pick up new software systems and processes quickly
• Creative and willing to share ideas
• Strong customer service skills
• Takes initiative and can prioritize tasks
• Thrives in a fast-paced, busy work environment
• Able to observe strict confidentiality
• Desire to learn from exceptional leadership in a support role

• Our Recruitment Process
• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

Benefits