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Executive Assistant - Operations

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

United States

Offer summary

Qualifications:

2+ years of administrative support experience, Proficiency in Microsoft Office and Google Suite, Strong written and verbal communication skills, Effective organizational and problem-solving skills, Experience composing professional emails.

Key responsabilities:

Support the CEO with administrative tasks and special projects
Manage calendar and scheduling on a daily basis
Maintain operations and keep team accounts updated
Conduct research for new client projects
Assist with social media marketing efforts

Zipdev Information Technology & Services Scaleup https://zipdev.com/

51 - 200 Employees

See all jobs

Job description

Zipdev is looking for a talented Executive Assistant to join our remote team and collaborate with a US-based client. If you love helping people, putting moving puzzle pieces together is your jam, and your problem-solving skills are on point. Sound like you? We’re searching for an Executive Assistant with a knack for building relationships, excellent organizational skills, and the ability to keep things running smoothly in a fast-paced environment.

The successful candidate will provide administrative, sales, and operations support to the CEO, working under his direction.

Role & Responsibilities:

Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail.
Management of the calendar and scheduling on a daily basis.
Management of operations (keeping Zoom, Slack and other team accounts up to date, uploading vendor and team contracts to Docusign, ensuring SOPs are updated, etc.).
Research of various database systems as part of prospecting for new client projects.
Assist with social media marketing (using AI tools to edit videos, create reels, etc.).
Proficiency using Slack, Calendly, Dropbox, Canva, Google Suite, Zoom, Asana, AI Tools, YouTube, etc.

Requirements

2+ years of progressive administrative support experience with at least one year supporting executive level.
Proficiency in Microsoft Office software: Word, Excel, PowerPoint, Outlook 365.
Strong written and verbal communication skills.
Effective organizational and problem-solving skills.
Experience composing professional emails, etc.
Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team.
Well-organized and detail-oriented
Quick learner, able to pick up new software systems and processes quickly
Creative and willing to share ideas
Strong customer service skills
Takes initiative and can prioritize tasks
Thrives in a fast-paced, busy work environment
Able to observe strict confidentiality
Desire to learn from exceptional leadership in a support role

Our Recruitment Process
Video Interview
20-minute take-home skills test
30-minute Call with the Recruiter (project, benefits, etc.)
Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
Final Offer

Benefits

Work Remote Monday - Friday, 40 hours a week (no weekends)

Vacation: 10 business days a year

Holidays: 5 National Holidays a year

Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)

Parental Leave

Health Care Reimbursement

Active Lifestyle Reimbursement

Quarterly Home Office Reimbursement

Payroll Deduction Purchase Plans

Longevity Bonus

Continuous Learning Bonus