Remote Executive Assistant | WFH at Get.It Recruit - Administrative

Job Overview

As an Executive Assistant, you will play a pivotal role in providing crucial administrative support to both the Chief Information Officer and the Chief Medical Information Officer. Your responsibilities will encompass coordinating meetings and collaborating with high-level leadership to facilitate the smooth execution of strategic projects and daily functions within the Digital team.

Key Responsibilities

• Manage intricate calendars, ensuring timely scheduling and notifications for meetings and appointments.
• Utilize independent judgment to prioritize assignments and propose alternatives for meeting arrangements.
• Work closely with administrative colleagues across the organization to arrange challenging meetings with senior executives and leaders.
• Guarantee efficient organization of meetings, adhering to stipulated deadlines, and promptly communicate any changes to schedules.
• Coordinate travel plans and prepare necessary expense reports as required.
• Provide precise meeting logistics for attendees, including relevant location details and directions.
• Arrange setup for conference rooms and technical support (e.g., projectors, teleconferencing) and prepare meeting documentation such as agendas and presentations.
• Assist in onboarding new employees by preparing workspaces, IDs, security access, and required equipment; manage scheduling for orientation sessions.
• Aid in the creation and distribution of communications for departmental staff.
• Support with correspondence, filing, phone coverage, and the routing of mail as needed.
• Oversee timekeeping for PTO schedules and act as a backup for other timekeepers.
• Assist in managing departmental distribution lists.
  
  

Required Skills

• Proficiency in Microsoft Office Suite (Excel, Word).
• Exceptional organizational and interpersonal skills.
• Strong capabilities in calendar management and scheduling.
• Ability to prioritize tasks effectively and create presentations.
  
  

Qualifications

• A minimum of 2 years of experience in an executive support role or a similar capacity.
  
  

Why Join Us?

We are committed to fostering an inclusive environment that values diversity and encourages all team members to thrive. Joining our organization presents an opportunity to support senior leadership and engage in significant projects that impact our operations. We invite applicants from all backgrounds and abilities to apply and are dedicated to providing necessary accommodations during the application process.

Compensation And Benefits

The compensation for this role will be determined based on various factors, including education, experience, and specific job responsibilities. We offer a comprehensive benefits package, which includes health coverage, an incentive and recognition program, and 401(k) contributions (eligibility for benefits may vary). This posting will remain open for thirty (30) days.

Employment Type: Full-Time