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Executive Assistant

Remote:

Full Remote

Contract:

Freelance

Salary:

48 - 58K yearly

Experience:

Mid-level (2-5 years)

Work from:

Pennsylvania (USA), United States

Offer summary

Qualifications:

Experience as an Executive Assistant, Strong organizational and time-management skills, Proficiency in Microsoft Office Suite, Excellent verbal and written communication, Ability to maintain confidentiality.

Key responsabilities:

Manage calendars and scheduling conflicts
Gather and distribute key meeting documents
Attend and document meetings with follow-ups
Plan and organize sales and marketing meetings
Coordinate travel logistics for the executive

Contemporary Staffing Solutions Human Resources, Staffing & Recruiting SME https://www.contemporarystaffing.com/

501 - 1000 Employees

See more Contemporary Staffing Solutions offers

Job description

Your missions

Contemporary Staffing Solutions (CSS) is seeking an Executive Assistant to join our client for a remote opportunity! The Executive Assistant provides comprehensive administrative support to senior leadership, ensuring efficient operations and proactive management of various executive responsibilities. This Contract opportunity offers $25-$30/Hour!

Key Responsibilities

:Proactively manage weekly calendars, prevent scheduling conflicts, and ensure travel details are promptly updated
.Gather and distribute key documents for leadership meetings, including deal review calls and prospect data
.Attend and document 1:1 meetings with direct reports, tracking follow-up actions
.Plan and document sales and marketing meetings, setting agendas and sharing materials in advance
.Prioritize and organize executive emails, flag urgent matters, and manage folders for key documents
.Act as the executive’s proxy when they are unavailable, handling urgent requests
.Coordinate travel and logistics for the executive and leadership team, including meetings and events
.Maintain organized documentation for meetings, presentations, and reports across shared platforms

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Qualification

s:Proven experience as an Executive Assistant or similar role, supporting senior executives in a fast-paced environmen
t.Strong organizational and time-management skills, with the ability to multitask and prioritize effectivel
y.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with using AI-powered tools for data collection and organizatio
n.Excellent communication skills, both written and verbal, with a proactive approach to problem-solvin
g.Ability to handle confidential information with discretion and maintain professionalism under pressur

e.
Contemporary Staffing Solutions (CSS) has been a leading provider of contract, temporary, temporary-hire & direct hire solutions. We began as a staffing agency and evolved to a national provider of workforce management solutions with a niche recruitment focus in Accounting & Finance, Call Center & Office, Human Resources, Sales & Marketing, & Information Technology. To learn more about CSS, visit our website: www.ContemporaryStaffing.c

om.