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Senior Executive Assistant - 0315 - Cape Town, South Africa at Bionic Talent

Remote:

Full Remote

Contract:

Full time

Salary:

14 - 24K yearly

Experience:

Senior (5-10 years)

Work from:

South Africa

Offer summary

Qualifications:

5-8 years in operations or admin role, Bachelor’s degree in Business required, Proficient in HubSpot CRM and Microsoft 365, Experience in proposal writing and grants, Basic marketing knowledge and accounting principles.

Key responsabilities:

Manage client database in HubSpot
Take notes during client meetings and follow up
Generate and maintain reports on client progress
Process invoicing and other finance-related tasks
Research funding resources and assist with proposals

Bionic Talent

See more Bionic Talent offers

Job description

About the Client

Our client is a young financial consultancy based in Canada, specializing in helping small businesses and startups secure government grants and loans. They focus on navigating complex government tenders, helping clients optimize resources, and identifying growth opportunities through strategic financial solutions.

About the Role:

As a Senior Executive Assistant, you will be integral to the smooth functioning of daily operations, working closely with the consultant to ensure financial processes are maintained and optimized. This role requires someone with a strong understanding of the financial industry, capable of understanding accounts and financial analysis, conducting research, writing proposals, and working on grants and tenders.

What You’ll Be Doing

Oversee and manage the client database in HubSpot, ensuring data is updated and well-organized.
Take detailed notes during client meetings and ensure proper follow-up on action items.
Generate and maintain reports on the client pipeline and progress.
Process and manage invoicing, along with other finance-related administrative tasks.
Maintain organized databases with client, financial, and resource information.
Conduct research to identify potential funding resources and provide insights.
Assist in executing basic marketing activities and strategies.
Support the preparation of proposals and tenders for potential clients or projects.
Handle daily operational tasks and ensure smooth workflow across functions.

Requirements:

5-8 years of experience in an operations or administrative role, preferably in financial or consulting environments.
Bachelor’s degree in Business (MBA is a plus).
Proficiency in HubSpot CRM, Microsoft 365, Excel, and PowerPoint.
Strong organization and documentation skills, especially in pipeline management and invoicing.
Experience in proposal writing, grants, and managing tenders.
Basic marketing knowledge and understanding of accounting principles.
Excellent written communication, proofreading skills, and attention to detail.

Position: Senior Executive Assistant

Remote Status: Fully Remote

Working Hours: 9 am to 6 pm EST

Salary: USD 1200 to USD 2000 per month

Internal Job ID: 0315