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Administrative Assistant at Advancio

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

South Africa

Offer summary

Qualifications:

2+ years as Administrative/Executive Assistant, Strong proficiency in Microsoft Office Suite, Exceptional organizational and time-management skills, Advanced English (written and spoken), High level of discretion.

Key responsabilities:

Manage executive schedules and travel arrangements
Act as contact between executives and stakeholders
Prepare correspondence, reports, and presentations
Coordinate meetings and follow up on action items
Handle general administrative duties and support special projects

Advancio SME https://www.advancio.com/

51 - 200 Employees

See more Advancio offers

Job description

This is a remote position.

About the Position:

We are seeking an organized and proactive Administrative Assistant / Executive Assistant to support our leadership team and ensure smooth daily operations. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage a variety of administrative tasks. This role involves providing executive-level support, managing schedules, coordinating meetings, and ensuring efficient communication across departments. We’re looking for someone who thrives in a fast-paced environment and can anticipate the needs of the executives they support.

Requirements

2+ years of experience as an Administrative Assistant or Executive Assistant.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational and time-management skills.
Ability to prioritize and multitask in a fast-paced environment.
Strong written and verbal communication skills.
High level of discretion and ability to handle confidential information.
Ability to work independently and take initiative when necessary.
Advanced English (written and spoken)

Nice to Have:

Experience in supporting multiple executives or working in a corporate environment.
Familiarity with project management tools (e.g., Asana, Trello).
Previous experience managing event planning or coordinating company functions.
Bilingual in English and another language is a plus.

Responsibilities:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Serve as the main point of contact between executives and internal/external stakeholders.
Prepare and edit correspondence, reports, presentations, and other documents.
Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
Assist in organizing and managing office operations and administrative tasks.
Handle confidential information with discretion and professionalism.
Perform general administrative duties such as answering phones, managing emails, and organizing files.
Support special projects as assigned by the executives or management team.