IP Legal Admin Assistant

Join the team redefining how the world experiences design.

Hello, g'day, mabuhay, kia ora, 你好, hallo, vítejte!

Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.

Where and how you can work

Our flagship campus is in Sydney. We also have a campus in Melbourne and co-working spaces in Brisbane, Perth and Adelaide. Due to some parts of this role needing to handle physical documents, this position requires someone to be able to attend the Sydney office on a regular basis.

What you’d be doing in this role

As Canva scales change continues to be part of our DNA. But we like to think that's all part of the fun. So this will give you the flavour of the type of things you'll be working on when you start, but this will likely evolve.

Canva is looking for an IP Admin Assistant to be part of our highly motivated, tight-knit, and collaborative global legal team. This role will be part of the Intellectual Property Legal team and will play a vital role in contributing to the fast, challenging and rewarding work we do in our team.

The role will provide administration support to the Intellectual Property team, ensuring they are set up to work efficiently and effectively. We’re looking for someone who has a passion for IP and is willing to roll their sleeves up and get stuff done.

At the moment, this role is focused on:

General Administration

• File and document management: Assisting the team with file management, coordinating electronic signatures, proofreading documents and updating the team’s internal resource pages
• General operational support: Working alongside a small team of Legal Assistants and our IP Paralegal to triage Legal help desk queries
• Billing support: Helping with the management of e-billing software, including liaising with external counsel on invoice requirements
• Internal and external meeting preparation: Scheduling invites with Zoom, booking meeting rooms and event spaces, creating agendas, taking notes and action items, coordinating and assisting with building presentation materials
• Mail support: Receiving, scanning & notifying the team of mail as it comes in and arranging couriers as needed
• Team activities: Handling travel arrangements and trip itineraries, organising team celebrations and offsites

Patent Administration

• Providing database management support for our patent and design portfolios
• Monitoring submission of invention ideas
• Assisting the team with tracking & managing deadlines and renewals
• Managing information and meeting requests from outside counsel
• Collecting inventor information and arranging for execution of assignment deeds, declarations and powers of attorney
• Coordinating our patent incentive program
• Supporting the team to prepare patent-related presentations e.g. portfolio updates

You're probably a match if;

• You have experience in patent and/or trade mark administration gained from a law/IP firm or in-house role, ideally
• You’re proactive with a bias for action and getting things done
• You have excellent communication skills and high emotional intelligence
• You’re a quick learner who is comfortable working in a fast-paced, dynamic environment
• You’re excited about the opportunity to have a mixture of IP and general administrative work in your role
• You are tech savvy and have experience with tools like Canva, Jira, Slack and G-Suite
• You love to problem solve, you can spot an inefficient process a mile away and are always looking for ways to improve a teams ways of working
• You’re a natural collaborator who thrives on bringing people together and loves to be the glue to the team, bringing positivity and enthusiasm to all parts of the role
• You’re looking for a role to gain exposure to interesting legal work and contribute to Canva’s growing global IP portfolio

About the team

At Canva, we’re setting crazy big goals and making them happen to help our 190+ million monthly active users create beautiful designs.

With big goals, come big ideas. And our Legal team is there every step of the way - ideating, providing strategic legal advice and collaborating with Canvanauts across the globe to bring our ideas to life.

That’s why when you join our Legal team, you’ll work on matters that matter. In this role you’ll learn from working as part of a close-knit, specialist IP Legal team, predominantly based in Sydney, who love sharing knowledge and improving our craft together. You’ll work with a collaborative and international Legal team, with team members based in Australia, Manila, Beijing, San Francisco, Austin and London and you’ll grow as part of a truly global team who care deeply about the work they do and the impact we have on Canva and our users.

What's in it for you?

Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a range of benefits to set you up for every success in and outside of work.

Here's a taste of what's on offer:

• Equity packages - we want our success to be yours too
• Inclusive parental leave policy that supports all parents & carers
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
• Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally

Check out lifeatcanva.com for more info.

Other stuff to know

We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

We celebrate all types of skills and backgrounds at Canva so even if you don’t feel like your skills quite match what’s listed above - we still want to hear from you!

Please note that interviews are conducted virtually.