Project Coordinator

Are you looking for an opportunity to join a team that makes a real difference? Do you want to be part of a collaborative team that protects and strengthens communities and businesses? If you are looking for all these opportunities and more, then Witt O’Brien’s is the right fit for you.

Project Coordinator - WOB

Position Summary

Witt O’Brien’s is recruiting for a Project Coordinator to support our USVI projects with the design, implementation, and oversight of federally funded programs. The candidate will work on a dynamic team comprised of highly experienced subject matter experts, and highly engaged clients to meet fast-paced project requirements and provide end-user support.

Position Details

• Reports to:  Senior Managing Director, Program Management
• Location:  Remote
• Position Type:  RFT
• FLSA Status: Non-Exempt
• Pay:  Hourly
• Compensation:  Commensurate with experience
• Travel: 50%*

Essential Job Functions

• Support and aid senior project personnel in managing project activities
• Understand and apply project management concepts to support prioritization and implementation of programmatic activities and strategic initiatives
• Handle administrative tasks of the project including maintaining project management documents
• Analyze objectives of the project and determines project requirements
• Assure that resources are available for the project team including documentations, supplies, and subcontractors
• Create policies, Standard Operating Procedures (SOPs), and business process guidelines for use of federal funding received by State and local governments
• Coordinate project schedule, monitors deadlines, ensures all aspects of a project are in conformance with timeline and deliverables requirements, and writes status reports
• Oversee and delegate project tasks
• Contribute to establishing and controlling the project budget
• Audit project processes and identifies and addresses problems and risks that may be encountered
• Report project risks and outcomes to appropriate management channels, and escalate issues according to the project work plan
• Enable communication between project stakeholders, internal teams, and external resources, and facilitate meetings
• Research and submit bid proposals and permit applications
• Perform research, apply appropriate analytical methodologies, and summarize findings for eligibility of expenditures utilizing federal funds
• Create performance metrics, collect performance data, apply appropriate analytical methodologies and visualization techniques to evaluate program performance of State/Local government and associated subrecipients

Minimum Job Requirements

• Bachelor’s degree
• 5 years of management consulting experience
• Experience managing client deliverables and engagement preferred
• Strong proficiency with Microsoft Office (Word, SharePoint, Excel, PowerPoint)
• Must have experience with performance measures and process mapping
• Must have experience with process modeling software (e.g., Microsoft Visio)
• Ability to distill information, develop insights, and work alongside clients to solve complex challenges
• Ability to be a self-starter, team player, and leader in a fast-paced environment
• Must be detail-oriented and able to handle multiple priorities concurrently
• Must possess strong interpersonal communications and teamwork skills
• Take ownership of projects and can prioritize assignments based on client’s needs
• Authorized to work in the US

Preferred Job Requirements

• Relevant Professional certification (e.g. PMP)
  
   

Job Description Disclaimer

This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.

The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.

Commitment to Diversity

• Witt O'Brien's is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations.
• We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Veteran/Disabled

With you when it counts.