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Admin Assistant Legal

Remote:

Full Remote

Contract:

Part time

Experience:

Mid-level (2-5 years)

Work from:

Australia

Offer summary

Qualifications:

2-5 years administrative or executive assistant experience, University degree, Outstanding communication skills in English, Proficiency in Microsoft Office suite, Basic understanding of legal terminology preferred.

Key responsabilities:

Coordinate and schedule client meetings
Set up and manage virtual meetings
Screen incoming client calls and gather information
Assist with billing, invoicing and draft letters
Handle confidential communications and ad hoc tasks

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See more BruntWork offers

Job description

Your missions

This is a remote position.

Monday to Friday, 1:00 PM to 5:00 PM AWST or 2:00 PM to 6:00 PM AWST (4 hours per day / 20 hours per week) Client Timezone: Perth, Western Australia/Philippines

As an Executive Assistant/Secretary, you’ll be at the heart of a thriving legal practice, directly supporting the managing partner and potentially other lawyers. This role offers a unique opportunity to gain invaluable experience in the legal field while honing your administrative and client relations skills. You’ll manage crucial client interactions, streamline office processes, and play a pivotal role in the firm’s day-to-day operations. If you’re detail-oriented, highly organized, and excel in a fast-paced environment, this position offers exciting prospects for professional growth and development.

Responsibilities

Coordinate and schedule client meetings, managing complex calendars for the managing partner and clients
Set up and manage virtual meetings using Microsoft Teams
Screen incoming client calls, gathering essential information using a standardized checklist
Arrange paid consultation meetings based on initial client screenings
Assist with billing and invoicing processes using specialized software
Draft client engagement letters using template documents, ensuring accuracy and attention to detail
Handle confidential client communications and information with utmost discretion
Book travel arrangements for the managing partner, including flights and accommodation
Transcribe dictations and convert them into polished documents
Manage ad hoc administrative tasks to support the smooth running of the firm

Requirements

2-5 years of experience in an administrative or executive assistant role, preferably in a professional services environment
University degree
Outstanding written and verbal communication skills in English
Proficiency in Microsoft Office suite, particularly Outlook and Teams
Strong attention to detail and ability to follow complex instructions accurately
Excellent time management skills with the ability to prioritize tasks effectively
Basic understanding of legal terminology and processes (preferred)
Adaptability to learn new software systems and administrative processes quickly
Ability to work independently in a remote setting while maintaining high productivity
Professional demeanor and commitment to maintaining confidentiality