Executive Assistant

Executive Assistant

Role Description: An Executive Assistant will provide high-level administrative support to our CEO/founder by managing schedules/travel, coordinating meetings, and handling correspondence. You will have an opportunity to learn from our CEO and understand the landscape of educational technology/startups, ensure day-to-day activities run smoothly by prioritizing tasks, organizing travel arrangements, and preparing reports and presentations. With strong organizational and communication skills, you act as a liaison between the executive and internal/external stakeholders. This role demands discretion, efficiency, and the ability to manage multiple tasks in a fast-paced environment.  This is a great way to get your foot in the door at a high growth startup making a big impact in education.

WHO WE ARE: MagicSchool is the premier generative AI platform for teachers. We're just over 1 year old, and more than 2.5 million teachers from all over the world have joined our platform. Join a top team at a fast growing company that is working towards real social impact. Make an account and try us out at https://www.magicschool.ai and connect with our passionate community on our wall of love at https://love.magicschool.ai/all.  

Responsibilities: 

In this role, you are responsible for driving to the following outcomes & results:

• Calendar Management: Efficiently manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements.

• Communication Handling: Screen and prioritize emails, phone calls, and other correspondence, ensuring timely and appropriate responses.

• Meeting Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.

• Document Preparation: Create, edit, and proofread documents, reports, presentations, and other materials as needed.

• Confidentiality Maintenance: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Relationship Management: Serve as a liaison between the executive and internal/external stakeholders, fostering strong professional relationships.

Qualifications/Competencies/Skills:

To be successful in this role, you will bring the following competencies:

• Excellent Communication: Superior verbal and written communication skills to interact effectively with diverse audiences.

• Organizational Skills: Strong ability to multitask, prioritize, and manage time efficiently to handle various responsibilities.

• Attention to Detail: Keen eye for detail to ensure accuracy and quality in all tasks, from scheduling to document preparation.

• Problem-Solving Skills: Ability to anticipate needs, identify potential issues, and implement effective solutions.

• Interpersonal Skills: Strong interpersonal skills to build and maintain relationships with stakeholders at all levels.

• Confidentiality: High level of integrity and discretion in handling confidential information.

Experience:

You will bring the following experiences:

• Calendar and Travel Management: Proven experience in managing complex calendars and coordinating travel arrangements.

• Meeting Coordination: Experience in organizing meetings, including agenda preparation, minute-taking, and follow-up.

• Document Preparation: Background in creating and editing professional documents and presentations.

• Project Management: Experience assisting with or managing projects, ensuring timely and efficient completion.

As an ideal candidate, you may also bring:

• Administrative Experience: 3-5 years of experience in an administrative or executive assistant role, preferably supporting senior executives.

Our Benefits: We are proud to offer generous benefits, such as unlimited PTO, 100% employer covered health insurance, a wellness stipend, and vision/dental insurance.

Application Notice:
Applications will be accepted until 9/30/24. Early submissions are encouraged, and all applications received by the priority deadline will be given equal consideration. We look forward to reviewing your application.

Our Values:

• Educators are Magic:  Educators are the most important ingredient in the educational process - they are the magic, not the AI. Trust them, empower them, and put them at the center of leading change in service of students and families.

• Joy and Magic: Bring joy and magic into every learning experience - push the boundaries of what’s possible with AI.

• Community:  Foster community that supports one another during a time of rapid technological change. Listen to them and serve their needs.

• Innovation:  The education system is outdated and in need of innovation and change - AI is an opportunity to bring equity, access, and serve the individual needs of students better than we ever have before.

• Responsibility: Put responsibility and safety at the forefront of the technological change that AI is bringing to education.

• Diversity: Diversity of thought, perspectives, and backgrounds helps us serve the wide audience of educators and students around the world.

• Excellence:  Educators and students deserve the best - and we strive for the highest quality in everything we do.