Remote Accounts Payable Specialist

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Job Title: Remote Accounts Payable Specialist (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,600 - $1,700 USD/monthly + 8 US Holidays plus 5 PTO days

Schedule: Monday - Friday, 8 AM - 5 PM EST

Job Overview:

Our client is seeking a highly organized Accounts Payable Specialist to join their flooring installation company. This role is crucial for maintaining smooth financial operations by processing vendor invoices, managing installer payments, and ensuring compliance with regulations.

Responsibilities:

• Track your time as company policy requires
• Save emailed vendor invoices in the proper folder in the OneDrive
• Review all vendor invoices for accuracy & email batches to Flooring Financial for ERP entry
• Enter any vendor invoices into ERP as required
• Save/track all installer invoices, email to salesperson for approval. Enter approved invoices into ERP.
• Monitor subcontractor insurance spreadsheet to make sure all active subs are in compliance
• Reconcile credit card statements & enter invoices in ERP
• Collect certified payroll / weekly reports / MEUR when required / track & update spreadsheet accordingly
• Collect Weekly Reports from installers
• Complete monthly utilization reports (MEUR) as require per project
• Update NYS Prevailing Wage rates annually in June (to be trained on)
• Review monthly vendor statements & verify if any invoices/credits have been missed. Enter in ERP.
• Reach out to Procurement Manager or project team when pricing on vendor invoices do not match the PO pricing
• Proactively reach out to manufacturers if there are pricing discrepancies and get those resolved.
• Support Accounting Manager & Accounting Coordinator when needed
• Print packages of invoices, reports, etc at the main office as needed for proper filing
• Attend team & company required meetings
• All additional tasks requested by the owner, director of operations, manager

What we expect from you:

• Arrive at your scheduled time for work, meetings, etc. (text manager with unexpected delays)
• Submit timely requests to your manager for scheduled time off (generally 2+ weeks advance, especially for multi-day PTO)
• Alert your manager ASAP & follow call-off procedures for unscheduled absences (this is available on the company SOPs)
• Provide timely & professional communications (e.g. respond to customers within 2-4 hours & other emails within 24 hours, use respectful & caring language in all communications)
• Follow our company Standard Operating Procedures (SOPs)
• Live out the Core Values of the company:
• Always do the right thing
• Exceed everyone's expectations
• Care passionately
• Be quick yet thorough
• Have fun and enjoy life