Bookkeeper/Executive Assistant (FOR POOLING)

Position Title: Bookkeeper/Executive Assistant

Location: Remote

Work Schedule: Flexible
Hours: 10-15 hours per week (Part-time)

Job Description:

We are seeking a highly organized and detail-oriented individual to fill a dual role as a Bookkeeper and Executive Assistant. This is a part-time position, ideal for a professional who thrives in a fast-paced, dynamic environment. The candidate will be responsible for managing the company's bookkeeping functions while providing administrative support to ensure smooth operations.

Key Responsibilities:

• Must know Quickbooks Online
• Maintain accurate financial records and perform regular bookkeeping tasks, including categorizing expenses and tracking income.
• Oversee and ensure accuracy in the reconciliation of bank accounts, credit cards, and financial transactions.
• Prepare and manage invoices, ensuring timely submission and follow-up on payments.
• Monitor timesheets and expenses for contractors to ensure proper billing and payroll processing.
• Provide monthly and ad-hoc financial reports to assist in budget tracking and financial planning.
• Assist with email and calendar management, ensuring the executive’s time is optimized and appointments are effectively scheduled.
• Help oversee contractors by tracking work progress, reviewing timesheets, and managing deliverables to ensure deadlines are met.
• Support daily operations by managing administrative tasks, coordinating meetings, and streamlining workflows.
• Act as a liaison between the executive and clients, vendors, and team members, ensuring clear and efficient communication.
• Perform ad-hoc tasks as required to assist with the smooth functioning of the business.

Requirements

• Proven experience in bookkeeping, preferably with small businesses or in a marketing/creative agency environment.
• Strong administrative skills with a background in supporting executive leadership.
• Proficiency in Microsoft Office/Google Workspace.
• Ability to manage multiple tasks, prioritize effectively, and work independently with minimal supervision.
• Excellent communication skills, both written and verbal, with strong attention to detail.
• Familiarity with contractor management and project oversight is an asset.