This is a remote position.
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive remote support to three dynamic partners who manage businesses in the fields of hospitality and marketing, fashion, and real estate. The ideal candidate will be adept at managing diverse tasks, ensuring smooth daily operations, and facilitating effective communication across the three areas of focus.
Key Responsibilities:
- Administrative Support: Provide high-level administrative support to the three partners, including managing calendars, scheduling virtual meetings, and coordinating travel arrangements.
- Communication Management: Handle all forms of communication, including emails, phone calls, and correspondence, ensuring timely and professional responses.
- Meeting Coordination: Organize and prepare materials for virtual meetings, and follow up on action items to ensure completion.
- Document Preparation: Draft, edit, and format reports, presentations, and other documents as needed.
- Project Assistance: Assist with various projects across hospitality, marketing, fashion, and real estate, ensuring deadlines are met and deliverables are achieved.
- Event Planning: Coordinate and assist in the planning and execution of virtual and in-person events, including logistics and vendor correspondence.
- Office Management: Setup and Maintain digital office tools, handle administrative tasks, and ensure the remote office environment is organized and efficient.
- Confidentiality:Handle sensitive information with the utmost discretion and confidentiality.
Qualifications:
Skills:
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
- Experience with calendar management software (e.g., Calendly, Google Calendar, Microsoft Outlook)
- Proficiency in using CRM systems (e.g., Salesforce, HubSpot) is a plus
- Ability to work independently and prioritize tasks effectively.
- High level of professionalism and discretion.
- Strong interpersonal skills with the ability to interact effectively with diverse groups of people.
Preferred Qualifications:
- Experience in hospitality, marketing, fashion, or real estate industries.
- Familiarity with project management tools and software (e.g., Asana, Trello) is a plus
- Ability to adapt to changing priorities and work in a fast-paced, remote environment.
BruntWork
BruntWork
Schnell Global
Elevate and Delegate
