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BS1 - Executive Assistant at Rockcruit

Remote:

Full Remote

Contract:

Full time

Experience:

Junior (1-2 years)

Work from:

Argentina

Offer summary

Qualifications:

Prior experience as Executive Assistant or similar, Strong organizational and time management skills, Proficiency in Microsoft Office Suite and Outlook, Strong written and verbal communication, Adaptability to evolving responsibilities.

Key responsabilities:

Assist in compiling and managing customer orders
Communicate with vendors and manage order status
Handle bill payments and monitor invoices
Organize documents, spreadsheets, and presentations
Support calendar management and optimize workflows

Rockcruit Human Resources, Staffing & Recruiting TPE https://www.rockcruit.com/

2 - 10 Employees

See more Rockcruit offers

Job description

We are hiring Executive Assistant 🚀

Job Summary:
The Executive Assistant will handle a range of administrative and operational tasks that allow the owner to focus on strategic growth. This role requires a detail-oriented, self-motivated individual who can anticipate needs, effectively manage time, and bring an organized approach to task management.

Key Responsibilities:
 - Order Management: Assist in compiling customer orders based on information provided by the owner and prepare them for review.
 - Vendor Coordination: Communicate with vendors for routine orders and follow up on order status, ensuring timely responses and accuracy.
 - Accounts Payable: Handle bill payments, monitor invoices, and manage other routine financial documentation.
 - Administrative Support: Prepare and organize documents, spreadsheets, and presentations as needed.
 - Calendar Management: Support the owner in managing schedules, with the potential to handle more scheduling responsibilities as needed.
 - Task Completion: Complete tasks promptly, with most tasks expected to be done within a few hours.
 - Workflow Optimization: Identify and suggest improvements for administrative processes and workflows.
 - General Support: Provide any additional support to the owner to facilitate efficiency, taking on tasks that can be delegated to enhance productivity.

Preferred Qualifications:
 - Experience: Prior experience as an Executive Assistant, Administrative Assistant, or in a similar role. Familiarity with the screen printing or promotional products industry is a plus.
 - Skills: Strong organizational and time management skills, with a proactive and self- motivated approach.
 - Technology Proficiency: Skilled in Microsoft Office Suite and Outlook. Experience with graphic design tools is a plus, but not required.
 - Communication: Strong communication skills, both written and verbal, and the ability to handle information with discretion.
 - Adaptability: Comfortable with a flexible role that may evolve over time, with an openness to taking on new responsibilities.