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Administrative Assistant

Remote: 
Full Remote
Contract: 
Full time
Experience: 
Entry-level / graduate
Work from: 
Philippines

Offer summary

Qualifications:

High school diploma required, Bachelor’s degree preferred but not required, Experience in administrative roles, Proficiency in Microsoft 365 and G-Suite, Strong computer skills including various applications.

Key responsabilities:

  • Provide general support to executives
  • Handle company communications
  • Prepare and organize documents
  • Update and maintain office policies
  • Coordinate meetings and client management
DOXA Talent logo
DOXA Talent
501 - 1000 Employees
About DOXA Talent
DOXA Talent is redefining offshoring with a commitment to ethical practices and exceptional employee experiences. We help small and medium-sized business owners save up to 70% in payroll costs while providing their offshore and nearshore teams with a fully remote work environment. Our employees, whom we call VIPs, receive comprehensive benefits, including healthcare, vacation, and retirement plans, ensuring their well-being and professional growth. At DOXA Talent, we believe ethical outsourcing is essential. Our Conscious Offshoring model prioritizes our team’s needs and development. Here’s how we stand out: - Conscious Employer: We directly employ our team members, ensuring they receive full benefits and a flexible work-from-home framework. - Economic Alignment: Our model has no hidden costs, with a Build-Operate-Transfer (BOT) basis and a flexible 30-day termination policy. - Sustainable Practices: We operate without physical offices, promoting a fully digital work environment and environmental sustainability. - Bespoke Solutions: We deliver custom-fit solutions to ensure the right talent is placed in the right role, aligned with culture and fit. - Client Training: As remote work experts, we guide clients through the transition to remote operations. - Data & Security: We take the security of your data very seriously. We are proud to announce that DOXA Talent has been awarded the prestigious “Great Place to Work” certification. This award is based entirely on what our employees say about their experiences working here. This year, an impressive 96% of our employees affirmed that DOXA Talent is a great place to work, compared to just 57% at the average U.S. company. At DOXA, we’re not just about outsourcing; we’re about conscious offshoring that benefits businesses, employees, and the planet. Join us in creating a sustainable, ethical, and efficient future for work.
See more DOXA Talent offers

Job description

Position Overview

We are seeking highly organized and responsible Administrative Assistants to join our team. In this role, you will perform a variety of administrative tasks. This is a fully remote, full-time work opportunity. This role includes two weeks of paid training time to start.

Key Responsibilities

> Administrative Support: Provide general support to executives, including scheduling meetings.

> Communication: Handle company communications, potentially including answering and directing phone calls, managing email correspondence.

> Document Management: Prepare and organize documents such as reports, memos, and other office files.

> Data Entry: Update and maintain office policies and procedures and ensure accuracy in data entry and record-keeping.

> Meeting Coordination: Organize and schedule meetings and appointments and prepare meeting agendas.

> Client Management: Assist in client relationship management, including receiving clients and visitors at the office.

> Special Projects / Project Management: Assist in the preparation of regularly scheduled reports. Ability to help coordinate projects and support delivery.

> Process Support: Ability to create and follow processes that support streamlining the organization and implementing efficient workflows.

Qualifications

> Bachelor’s degree preferred, but not required. High school diploma required.

> Experience in an administrative assistant or remote assistant role

> Strong computer aptitude, which includes experience with Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn, CRMs.

> Strong organization, oral and written communication skills

> Analytical skills with particular attention to detail

> Aptitude in data management, analytics, reporting preparation

> Ability to function in an autonomous environment—independent worker, self-directed

Required profile

Experience

Level of experience: Entry-level / graduate
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Administrative SupportAsanaOnline CommunicationTrelloProcess ControlOrganizational StructureMicrosoft 365GT-SUITE (Simulation Software)Zoom (Video Conferencing Tool)Client ServicesMicrosoft Dynamics CRMAdobe AcrobatLinkedIn RecruiterCanva (Software)Data EntrySlack (Software)Project ManagementDocument ManagementMeeting FacilitationGoogle Drive

Other Skills

  • Communication
  • Computer Literacy
  • Non-Verbal Communication
  • Detail Oriented
  • Skype
  • Analytical Skills
Are you interested?

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