Accounts Payable Officer

Accounts Payable

• Supplier Set up,
• Supplier Admin, filing, recorder checking & processing,
• Supplier management, phone calls, emails etc,
• Reviewing Contracts, highlight concerns etc,
• Reconcile month end statements,
• Processing invoices
• Processing Purchase Orders,
• Coding Purchase orders to jobs etc,
• Checking and verifying Orders
• Notify quantity surveyors of variations,
• Managing, chasing, and updating Purchase Orders,
• Completing supplier reconciliations,
• Answering queries and completing payment runs,
• Getting authorisations for manual invoices

Contractors

• Manage contractor bills
• Manage and allocate temp staff timesheets to jobs (manpower etc)
• Reconcile contractor expense claims

Account Backup

• Supporting Accountant and CFO where needed,
• Reconcile bank accounts,
• Reconcile cash flow and generate cash flow forecast,

General

• Project a positive attitude and actively contribute to a companywide culture of effective communication, cooperation and teamwork
• Demonstrate pride in the company and a commitment to the business objectives
• All interactions are conducted positively and professionally at all times, no matter the pressure or difficulties
• Develop strong working relationships with everyone at work
• Provide clear, meaningful and timely communications effectively, in both written and verbal form
• Identify own professional development needs and advise Manager
• Attend and participate in any training required
• Level of knowledge and know how on all areas of the company and its services is up to date
• Manager is advised of any personal situations that may be affecting your ability or the teams ability to perform job to fullest potential
• Attend and participate fully and positively at meetings
• Willingly accept and undertake other duties as required that are consistent with the role.

Qualifications

• Experience in Accounts Payable
• Excel, Supplier management, Organisation skills
• Must be a self-starter demonstrating an energetic and conscientious attitude
• Strong interpersonal skills - approachable / cooperative / positive
• Exceptional communication and listening skills, both written and oral
• Accurate and methodical
• Ability to cope under pressure
• Motivated and focused on customer satisfaction
• Flexibility to develop and change to meet our changing business needs