Head Start Assistant to the Director of CFSS ($5,000 bonus) 37.5 hrs/wk ($22.77- $24.16/hr + bilingual differential if applies)

POSITION: Assistant to the Director of Child & Family Support Services 

HOURS PER WEEK: 37.5/week, Full Year

LOCATION: Vernon Street, Northampton

STATUS: Non-Exempt  

SUPERVISOR: Director of Child & Family Support Services

POSITION SUMMARY

Reporting to the Director of Child and Family Support Services, provide overall administrative support to the Department. Ensure high quality services through record keeping, monitoring, tracking, organization and coordination of various activities, child screening and more.

ESSENTIAL RESPONSIBILITIES

1. Provide administrative support to the Director of Child and Family Support Services, provide cross departmental administrative coverage, as needed.
2. Maintain Health, Transportation, Family Services, and Developmental Services purchasing accounts; facilitate and track expenses and usage.
3. Coordinate CPR and First Aid training for HSELP employees, including billing, scheduling, and communication with trainer and employees. 
4. Maintain EEC Transportation files for staff, contracted driver, and substitutes.
5. Assist with scheduling vehicle maintenance, inspections, and registrations. 
6. Maintain and track completion of Child and Adult Care Food Program (CACFP) enrollment forms and assist with yearly CACFP renewal application. 
7. Track and maintain kitchen licenses through town’s Board of Health for HSELP kitchens and sites. 
8. Organize and maintain termed child files at various locations.
9. Assist in the coordination of Health, Mental Health & Family Services Advisory Committee meetings. 
10. Attend Department meetings and take minutes.
11. Assist in planning training, track attendees, and issue completion certificates. 
12. Maintain HSELP Health Manual according to Head Start, EEC, and NAEYC regulations.
13. Maintain HSELP Emergency Preparedness Manual for each site in accordance with Office of Head Start regulations.
14. Maintain yearly warrantees and calibrations for health equipment as needed. 
15. Assist with child 45-day screening for Vision and Hearing as needed.
16. Assist with agency community outreach as needed.
17. Maintain site mailroom, bulletin boards, and staff kitchenette in clean and orderly condition. 
18. Maintain good in-house relationships with all other staff members and with providers.
19. Must be sensitive to cultural diversities and needs of lower income families. 
20. Participate in ongoing supervision. In collaboration with supervisor, create and maintain professional development plan and participate in training.
21. Maintain good in-house relationships with all other staff members and with community partners.
22. Must be able to travel to all HS & ELP sites. 
23. Must adhere to agency confidentiality policies.
24. Remote work from home will be assigned and determined by your supervisor, complying with the agency’s policy.
25. Perform related work as required.

This does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may be adjusted to meet the operational needs of the agency.

QUALIFICATIONS/SKILLS

We invite individuals with lived experience who are part of communities that have been historically denied a full opportunity in aspects of economic, social, and civic life to apply. These communities include but are not limited to, BIPOC, LGBTQIA2S, persons with disabilities, and?persons adversely impacted by multigenerational?poverty or?other?inequality.

The ideal candidate will demonstrate the following competencies:

• Interpersonal communication – verbal and written; in-person and phone. 
• Conflict resolution, problem-solving, establishing priorities, navigating change.
• Judgement and decision-making.
• Organizational and assessment skills; detailed oriented and meet required deadlines.
• Cultural competence and sensitivity to the needs of families with lower incomes. 
• Promote equity and create work environments that value truth-telling, courage, vulnerability, space to think and reflect, community-mindedness, hope, and openness to difficult conversations. 

Key Knowledge and Experience:

• Experience with child and family serving systems.
• Experience working with families with lower incomes.
• Experience with data management, data capture, tracking methods and analysis for outcome measurements.
• Adapt to changing priorities and demonstrate close attention to details? 
• Computer skills (Microsoft Suite, including SharePoint, Outlook/Calendar) and databases

To Qualify/Minimum Qualifications/Transferable Skills:

• 5 years related experience in early education, office management or related field.
• 3 months of supervisory or project management experience.
• Bilingual preferred.

We encourage individuals who believe they have the skills necessary to thrive to apply for this role.? We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying. Please be clear and specific in application materials how your background, lived experience, and transferable skills are relevant to this position.? 

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent sitting, standing, walking and climbing stairs.
• Manual dexterity required for use of computer keyboard and mouse.
• Must be able to lift and/or move up to 20 pounds.
• Will spend time in an office space and occasionally outdoors.
• Noise level in the office is usually quiet. The work environment is primarily an indoor office with occasional exposure to outdoor weather.  
• Must have the ability to drive a personal vehicle and program vehicles, as needed. 

Community Action is an AA/EOE/ADA

Employment is contingent upon the following: a satisfactory Background Record Check (BRC) which includes Criminal Offender Record (C.O.R.I.), Department of Children and Families (DCF) background check, Sex Offender Registry information (SORI) checks, fingerprint-based national and state criminal history database checks, National Sex Offender Registry (NCOR), and Out-of-State checks (CORI, SORI, DCF) if an individual has lived in another state within the last five years. BRC and fingerprinting-based national and state criminal history check is to be completed every three years. In addition, employment is contingent on evidence of physical exam within the past year, plus verification of MMRs. Documentation of subsequent physical exams must be submitted every 2 years. Also, submit evidence of a good driving record and ability to be covered under Community Action’s non-owned and hired vehicle policy