Human Resources Assistant

We are in search of a proactive and meticulous HR Assistant to bolster our human resources department. Your role will involve aiding with recruitment, onboarding, managing employee records, and other HR-related tasks to guarantee seamless operations.

Key Responsibilities:

• Assist with the recruitment process by posting job advertisements, screening resumes, scheduling interviews, and coordinating with candidates. Prepare and manage job offer letters and onboarding documentation. 
• Maintain and update employee records, including personal information, employment history, and benefits. Ensure all records are accurate, confidential, and comply with company policies and legal requirements.
• Facilitate the onboarding process for new hires, prepare orientation materials, conduct introductory sessions, and ensure smooth integration into the company. Manage offboarding procedures.
• Prepare and manage HR documents, such as employment contracts, performance appraisals, and disciplinary actions. Ensure that all documentation is complete, accurate, and stored appropriately.
• Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other perks. Address employee inquiries regarding benefits and assist with enrollment and claims processing.
• Support the planning and coordination of employee training and development programs. Schedule training sessions, manage attendance records, and assist with the preparation of training materials.
• Ensure compliance with labor laws, regulations, and company policies. Assist with the preparation of HR reports and maintain records related to compliance, safety, and employee welfare.
• Utilize and maintain HR Information Systems (HRIS) to manage employee data, generate reports, and streamline HR processes. Ensure data integrity and confidentiality within the system.
• Provide support for employee relations issues, including resolving conflicts, addressing grievances, and offering guidance on company policies. Act as a liaison between employees and management.
• Perform general administrative tasks, such as answering HR-related inquiries, managing HR office supplies, and coordinating meetings and events. Provide support to HR team members and assist with special projects as needed.

Qualifications:

• Previous experience in an HR assistant or administrative role is advantageous. Familiarity with HR processes and employment laws is a plus.
• Excellent verbal and written communication skills with the ability to interact professionally with employees, candidates, and management.
• Strong organizational abilities with the capacity to manage multiple tasks and maintain accurate records.
• Proficiency in using HR Information Systems (HRIS), office software (e.g., Microsoft Office Suite, Google Workspace), and basic knowledge of HR software tools.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Bachelor's degree in Human Resources, business administration, or a related field preferred.
• Understanding of basic HR principles and practices, including employment laws and regulations.
• Ability to work independently and as part of a team, adaptability to change, and a positive attitude.