Senior Business Coordinator (Partially Remote) - Vice President of Supply Chain

Minimum Qualifications:

Bachelor’s degree or equivalent and 2 years of office-related experience.

Job Summary:

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department. (Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

Job Duties:

(Financial related tasks)

• Maintains financial stability of Process through effective and accurate inventory control and cost analysis.
• Compiles and prepares detailed financial, statistical, and annual reports for Process/Department.
• Prepares comparative analysis reports and statements reflecting variations in expenditures and revenues.
• Monitors the Process’ accounts receivable and posting of revenues.
• Analyzes financial data and initiates appropriate action when necessary.
• Participates in service center business plan discussions and develops business plans based on decisions made by the service center’s operational leader.
• Trains others in financial duties and responsibilities.
  
  

(HR-related tasks)

• Provides staff assistance in the development and interpretation of Human Resources policies and procedures.
• Facilitates the development of process/area policies & procedures ensuring compliance with applicable rules and regulations.
• Serves as departmental liaison with Human Resources in regards to employee disciplinary and grievance issues.
  
  

(Customer Service)

• Works with customers to provide improved reports.
• Ability to anticipate needs and scheduling of Executives as related to projects and intervene to acquire information as necessary.
• Responsible for administrative support tasks at the executive level.
• Ensure smooth and seamless service in the executive office, managing day-to-day activities.
• Ability to think independently and make decisions as necessary.
• May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.
  
  

(Miscellaneous)

• Stays current with applicable policies, procedures, rules, and regulations
• Recommends, initiates, and facilitates the collaborative development of team process change and new programs.
• Provides team support regarding technical expertise, problem resolution/troubleshooting, training, coaching, and team facilitation.
• Assists in Process projects by coordinating activities, maintaining records, and reporting on status.
• Initiates action plans to develop skills and knowledge that will provide team/area leadership and direction.
• Good overall knowledge of “expert” skills listed below and good overall knowledge of Non-Exempt Administrative Support role skills.
• Adheres to internal controls and reporting structure.
• Responsible for ordering and distributing supplies
• Performs related duties as required.
  
  

Salary Range:

Salary commensurate with experience.

Work Schedule:

Monday-Friday 8am-5pm; partial remote.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0948 - Bank of America Bldg

Job

Supply Chain Management

Organization

UTMB Health

Regular

Shift

Standard

Employee Status

Supervisor

Job Level

Day Shift

Job Posting

Sep 4, 2024, 2:52:16 PM