Executive Assistant 1

Description

COMPANY WEBSITE: https://enterprisemgmtinc.com/

COMPANY PHONE NUMBER: (667) 309-5345

HUMAN RESOURCES PHONE NUMBER: (410) 372 4513

POSITION TITLE: Executive Assistant 1

ALTERNATE TITLE(S): 

COMPANY: Enterprise Management Solutions, Inc.

DIVISION: Executive Office

DEPARTMENT: Special Projects Department

UNIT: N/A

CLASSIFICATION: W2

COMPENSATION RANGE: $25.00 per hour

WORK SCHEDULE:

• In-office 2nd Saturday of each month 9:00am – 1:00pm for the live executive committee and general body meeting
• In-office two set days a week (Thursday and Friday) from 8:00am – 5:00pm lunch break is from 12pm - 1pm
• In person meetings for 2-3 county government meetings which occur after 5pm each month for 2 hours each to participate.  meeting schedule found at this link https://www.kwc.gov/Calendar.aspx 

ACCOUNTABLE TO: Chief Executive Officer

ACCOUNTABLE FOR: N/A

ANTICIPATED TRAVEL: 15% (local)

SUMMARY OF POSITION RESPONSIBILITIES:  To be successful as the Executive Assistant 1 to the CEO, you will be required to perform administrative tasks as outlined in the Special Assignment as well as take initiative in being the executive’s “right-hand person” who enables them to advance company initiatives and goals as it pertains to this customer. In this role, you will attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions. Appearance at certain meetings with the CEO or in his stead will be required.

SCHEDULED DUTIES AND RESPONSIBILITIES:

• Manage scheduling for the CEO
• Draft, review and send communications on behalf of the CEO
• Organize and prepare for corporate/business meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the CEO
• Prioritize CEO emails and respond when necessary
• Coordinate completion of tasks to ensure timely responses to stakeholders
• Coordinate travel arrangements
• Maintain various records and documents for the CEO
• Attend local meetings with, or in place of, the CEO

UNSCHEDULED DUTIES AND RESPONSIBILITIES:

• Participate in external and internal audits/surveys (CARF/CSA/OHCQ) as directed by the supervisor.
• Participates in quality assurance and performance improvement plans by completing periodic audits or other activities to ensure regulatory compliance and/or improve service delivery.
• Assist the supervisor, HR, or management with any work-related tasks as requested.
• Responsible for following regulations of COMAR, CARF, any other regulatory body, and company policies/procedures related to your scope of work.
• Co-facilitating orientation of all new hires if requested.
• Support the maintenance of a safe environment by participating in training and drills as requested.
• Advise the supervisor on the development and implementation of protocols to better enhance the efficiency of day-to-day operations effecting change when approvals are made.
• Troubleshoot and abate any issues that could adversely affect the day-to-day operations.
• Report to the Supervisor daily and as requested. Report deviation of operational standards to CEO daily.
• Check emails and company group texts at least every 30 minutes while on duty; respond accordingly.

PHYSICAL DEMANDS: Regularly walk, stand or stoop; occasionally lift, carry, push, pull or otherwise move objects weighing up to 25 pounds; and regularly drive a motor vehicle.

WORKING CONDITIONS: Remote, In-Office

DISCLOSURES: The specific statements shown in each section of this job description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.

Qualifications

COMPETENCIES AND SKILLS:

• Excellent written and verbal communication skills
• Time-management skills
• Highly attentive to detail
• Strong organizational skills
• Ability to successfully multitask
• Solid understanding of frequently used computer software and programs, such as Microsoft Office
• Strong interpersonal skills

LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:

• Bachelor's Degree (required)
• Bachelors in Communication or Business (preferred)
• Executive Assistant Experience: 1 year (Preferred)