Job description

We are looking for a highly organized and detail-oriented Executive Assistant to support our operations. This role involves managing supplier correspondence, handling quotes and invoices, tracking payments, and ensuring smooth job management through the Monday.com platform. Training will be provided for specific tasks, but the ideal candidate should be proactive, tech-savvy, and capable of managing multiple responsibilities efficiently.

Must Haves:

Proven experience as an Executive Assistant, Administrative Assistant, or similar role
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office, Google Workspace, and email management tools
Familiarity with TeamViewer and Monday.com (or willingness to learn)
Experience with supplier communication, invoicing, and payment tracking is a plus
Ability to work independently and meet deadlines

Responsibilities

TeamViewer Support: Assist remotely with system access and troubleshooting as needed.
Sourcing & Supplier Management: Communicate with suppliers, request quotes, and negotiate pricing.
Payment Follow-Ups: Track outstanding payments and follow up with suppliers to ensure timely processing.
Quotations & Invoices: Prepare, send, and manage quotes and invoices accurately.
Email Correspondence: Draft, send, and follow up on emails with suppliers and internal stakeholders.
Job Management: Update and track tasks using the Monday.com platform (training provided).
General Administrative Support: Assist with various executive and operational tasks as needed.

Other Details:

Job Timings: Evening/Night shift following US EST
Office location: Off to Shahrah-e-Faisal, PECHS, Karachi

Regarding the remote, the candidate will arrange a separate workspace and the required gadgets (Laptop-Corei5 6th generation minimum, noise cancelling headphones, webcam, power backup)

Required profile