Philanthropy Gift Processing Coordinator - Remote

Description

Job Description

PeaceHealth is seeking a full time Philanthropy Gift Processing Coordinator, responsible for daily donation processing, generating financial transaction reports, generating donor tax and thank you correspondence and ensuring the data integrity of the Raiser's Edge constituent database. The focus of the position will be to ensure that donor gifts are recorded accurately and in a timely manner. The coordinator will work in partnership with finance and other members of the operations and prospect management team to ensure seamless engagement between teams and the foundations.

This is a remote role however the incumbent must be willing to travel to meet with donors, foundations or any other business need that requires individual to be on site. The incumbent must also reside in OR, WA or AK.

What you will enjoy:

• Recording donor gifts into the constituent database with a careful attention to gift and donor details.
• Coordinating pledges process by recording pledges accurately and ensuring that pledge schedules meet donor intentions. Preparing pledge reminder notices, and works with foundation teams on past-due pledge payment process.
• Maintaining confidentiality due to sensitive constituent information relative to gift processing. Safeguards constituent information at all times.
• In partnership with manager and finance team, making gift adjustments as needed and help with gift reconciliation on a regular basis.
• Runing regular audit and data clean-up functions and make sure that gift and constituent data is current and up to date. This includes running and developing data base queries and reports.
• Ensuring acknowledgement letters, receipts and tribute notifications are properly created and disbursed to intended recipient groups.
• Working with members of the local fundraising teams to pass on relevant and timely gift and donor information as part of the gift processing and recording function.
• Working with members of the finance team to update credit card information and donation schedule for monthly sustainer donors.
• Creating and maintaining gift entry process and procedure material for all critical functions and workflows for gift entry and reporting.
• Working with stewardship team on notification processes and procedures for honor/memorial gifts including clinicians and donor families.
  
  

What you will bring:

• High School Diploma.
• Minimum of 1 year professional experience in a fundraising environment, including operational, financial, and database expertise.
  
  

Additional Skills:

• Advanced computer skills; experience with database systems, particularly data management, report generation, selection criteria and data analysis; well versed in query and report design.
• Knowledge of Raisers Edge data base program preferred.
• Strong written communication skills to prepare, proofread, and edit a variety of correspondence and reports for correct grammar, punctuation, spelling and syntax with excellent attention to detail.
• Ability to research, analyze, and gather data to prepare concise, logical summaries and reports across a variety of topics.
• Strong organizational and time management skills and meticulous attention to detail; the ability to set, negotiate, and meet priorities and produce high-quality work under multiple deadline pressure and within a busy environment.
• Ability to work in a matrixed complex business environment while maintaining effective working relationships with stakeholders and collaborators across the organization.
• Team player who has a commitment to, upholding and demonstrating the values of PeaceHealth (Stewardship, Communication, Respect, Collaboration).
• Demonstrated self-motivation and ability to advance work independently.
• Strong computer skills with ability to gather and synthesize data to prepare effective, logical and accurate reports.
• Proficient with relational databases preferred.
• Proficient computer skills in MS Office applications including Word, Excel, PowerPoint, and Outlook.
• Proficient in Internet research.
• Excellent customer service skills.
  
  

Working Conditions

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.
• Predominantly operates in an office environment.
• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
  
  

The salary range for this job opening at PeaceHealth is $22.70 – $34.04. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

PeaceHealth requires a completed Primary Vaccine Series (e.g., 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date. PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons. For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.