Global University Systems (GUS) is one of the world’s most dynamic, inclusive, and diverse education organisations. GUS is an international network of higher education institutions, brought together by a shared passion for accessible and industry-relevant qualifications. We deliver a wide variety of programmes, including bachelor’s degree programmes, master’s degree programmes, professional training, English Language training, and corporate & executive education. When someone chooses to study at one of our institutions, whether on campus in Europe, North America, Asia or even in their own home, they are joining a network of over 100,000 students worldwide. When you decide to work with GUS, you will be joining an industry leading, global organisation that has a reach in over 150 different countries.
Position:
We are seeking to appoint an Executive Assistant to join our expanding team and support our growth. The Executive Assistant will provide legal and administrative support to the Executive team and act as ‘office manager’ to support the smooth day to day operations for the business.
The position would suit a professional who has experience of working in a professional environment and wants to develop and grow their experience in a start-up environment. The role has multiple demands and would suit someone who always thrives in a fast paced and dynamic environment balancing speed and quality in task completion.
In brief, the role holder would need to assist the Operations Director and their Executive and Senior Management Teams as needed by carrying out Legal, billing, general administration duties and managing documentation.
Responsibilities:
Administrative Support:
- Drafting routine correspondence and legal documents.
- Managing and organizing legal files and documents.
- Handling phone calls, emails, and other communications.
Legal Research:
- Conducting legal research to gather relevant information for cases.
- Assisting in the preparation of legal arguments, motions, and briefs.
- Summarizing legal documents and precedents.
Document Preparation:
- Preparing and formatting legal documents such as contracts, pleadings, and affidavits.
- Filing legal documents with courts and administrative agencies.
- Ensuring documents comply with legal procedures and regulations.
Client Interaction:
- Communicating with clients to gather information or provide updates.
- Scheduling appointments and managing calendars for attorneys.
- Assisting in client intake and maintaining client databases.
Billing and Record-Keeping:
- Assisting with billing processes and maintaining billing records.
- Keeping track of billable hours and expenses.
Technology and Software:
- Managing electronic filing systems and databases.
Confidentiality:
- Maintaining strict confidentiality regarding client information and legal matters.
Collaboration:
- Collaborating with attorneys, paralegals, and other legal staff.
- Providing support to legal teams as needed.
Requirements:
- Keen to learn and progress in your career, and passionate about working in a start-up that’s making a difference to people’s lives and careers.
- Able to think on your feet, with a proactive approach and able to work effectively, independently and as part of a team small and growing team.
- An outstanding communicator, displaying superb written and spoken English.
- Comfortable in liaising with individuals at all levels
- Able to respond effectively to stakeholders and time sensitive queries.
- Able to produce documents and reports when required and present findings back to senior management in a clear and articulate manner.
- Has demonstrable multi-tasking skills, able to show evidence of effective workload prioritization, being super-organized and showing great attention to detail.
- Strong IT literacy and proficient in MS Office having advanced Word, Excel and PowerPoint skills.
- Able to work in an agile environment where focus can be on multiple concurrent projects, and to priorities workload accordingly.
- Trustworthy and discreet, able to process data and information with uncompromised integrity and confidentiality.
- Can demonstrate critical thinking and sound decision-making skills.
Able to work as part of a diverse team, build trust and ask for help when needed.
Other information:
Please note this position is only available on our Consultancy Agreement.
We acknowledge receipt of your resume for a position at Global University Systems and sincerely appreciate your interest in our company.
We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. Please share your CV in English. We wish you every success.
GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
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