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Regional Administrative Assistant - APAC

unlimited holidays - extra parental leave

Remote:

Hybrid

Contract:

Full time

Work from:

Sydney (AU)

Offer summary

Qualifications:

At least 3 years in office management or administrative support role, Experience managing schedules, booking travel and supporting executive-level staff, Solid project management skills.

Key responsabilities:

Provide general administrative support to Sales Director APAC and local leadership team
Coordinate office operations and procedures for Sydney office and wider APAC team
Identify and implement improvements to administrative and operational processes

Relativity Computer Software / SaaS Large https://www.relativity.com/

1001 - 5000 Employees

See more Relativity offers

Job description

Are you looking for a hybrid or remote work opportunity? Are you interested in a workplace that provides benefits that suit your needs? Are you ready for an environment with open and effective management?

Benefit Highlights:

Annual stipend for private medical insurance

Flexible work arrangements

Company breaks in April & December

Unlimited time off

Long-term incentive program

Training investment program

The Regional Administration Assistant provides general administration support to the Sales Director APAC and the local leadership team. You will help manage and schedule meetings, prepare agendas, take meeting minutes, make travel and meeting arrangements, manage expense reports and submission, maintain appropriate systems to ensure efficient daily operations.

You will also organise and coordinate office operations and procedures in the Sydney office (co-working space) as well as for the wider APAC team. The Regional Administration Assistant endeavors to identify and implement improvements to administrative and operational processes to contribute to the efficient operation of Relativity.

This position will report to the Sales Director APAC

Your Role In Action

Calendar management, partnering with other administrative assistants to handle requests from senior managers

Setting meetings, preparing content, taking minutes and disseminating meeting actions

Book and manage domestic and international travel arrangements

Monthly reconciliation of expenses

Participate in event planning and support

Meeting and workshop arrangements both locally, interstate and internationally

Plan and run social events (virtual and in person), social impact initiatives and employee-related company events and programmes throughout the year

Maintain a smooth running and efficient office environment

Work with the Program Manager, International and Global Facilities regarding physical office requirements and initiatives

Coordinate with IT for all new hire requirements, offboarding arrangements and escalating hardware issues

Maintain system hygiene (eg. Sharepoint, Salesforce)

Region specific onboarding for new hires

Respond to emergencies or urgent issues as they arise and report

General support for remote and in person teams across APAC

Your Skills

At least 3 years in an office manager or administrative professional support function

Independently drive projects and company plans to completion

Solid project management skills to coordinate and lead a variety of projects

Handle confidential information

Focus on helpfulness and customer service

Experience managing schedules, booking travel and providing general support for a Director-level or above

Grammar, editing, formatting, document preparation and proofreading skills

Excellent knowledge of the Microsoft Office Suite

Relativity is a diverse workplace with different skills and life experiences—and we love and celebrate those differences. We believe that employees are happiest when they're empowered to be their full, authentic selves, regardless how you identify.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.