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Payroll Administrative Analyst

Remote:

Full Remote

Experience:

Entry-level / graduate

Work from:

United States

Offer summary

Qualifications:

High school diploma or GED, Vocational training in accounting.

Key responsabilities:

Monitor department expenditures and account balances
Process payroll and reports
Manage department financial records and transactions

Zencon Group https://www.zencongroup.com

51 - 200 Employees

See more Zencon Group offers

Job description

Scope Of Work

Need for one (1) temporary staff person anticipated up to four (4) months, full-time (37.5) hour week, Monday to Friday assignment. The position is Administrative/Financial in nature and will interact with the City's financial software, Munis (a Tyler product) and the Google Suite, with training provided. The job duties and responsibilities are:

Monitor department expenditures and account balances: monitor account transactions and fees
records and maintains department financial transaction records.
Receives payment invoices for services and vendors by email and/or software: prepares invoices for payment by providing specific information for the City's Accounts Payable Division;
Receives and processes purchase requisitions: reviews purchase requisitions, purchase orders, filed purchase orders, and service payment authorizations submitted for accuracy and compliance with policy and procedures
assures that vendors receive payment in a timely manner
investigates outstanding purchase orders, invoices or inquiries from vendors, employees or others.
Receives and processes contract documentation: reviews contract documentation, vendor information, account information, ensures accuracy and compliance with policy and procedures.
Monitors department use of City purchasing cards: reconciles purchase card

transactions; reviews purchase allocations to ensure the department's expenditures are appropriated correctly; maintains records and receipts of all departmental purchase card transactions.

Prepares payroll and payroll reports.
Enters financial information into a computer to process transactions and update records: performs budget transfers in the City's financial software system (a Tyler Product -Munis).
May process training and travel requests and related reports: prepares training/travel requests
posts expense reports into accounting systems
verifies training/travel approval and authorization
verifies and processes employee training registration payments
monitors expenditures to ensure compliance with budget
and maintains related documentation.
Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives, reviews, prepares, completes, processes, forwards or retains as appropriate various forms, reports, correspondence, invoices, account statements, receipts, checks, contracts, purchase orders, travel requests, timesheets, and other documentation.

Requirements

Basic computer skills.

High school diploma or GED required, with vocational or technical training in accounting, bookkeeping, or a related field; supplemented by three years of experience in customer service, administration, accounting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.