Virtual Assistant / Executive Assistant

PLEASE APPLY HERE --> https://recruitcrm.io/apply/17133923687890062909zNI

Position: Virtual Assistant / Executive Assistant

Working Hours: M - F 8 am to 5 pm PST

Holidays: TBD

Salary Range: 1,200 to 1,500 USD Monthly

Type of contract: Independent contractor

Scope of the Role 

As a Virtual Executive Assistant, you will play a crucial role in supporting the executive team by efficiently managing their calendars, communications, administrative tasks, and generating reports and presentations. Your proactive approach and tech-savvy skills will contribute to the smooth operation of daily activities.

Duties and responsibilities:

• Calendar Management: setting up for meetings. Regularly review scheduled meetings, evaluate priorities, and modify previous scheduled appointments
• Generating reports and presentations, transcribing minutes from meetings
• Managing communication including emails and phone calls
• Doing billings, follow ups
• General Administrative tasks

Requirements

• 3 years minimum of experience as Virtual Assistant/EA
• Experience with  the ff tools
• -Tools: Microsoft outlook, Zoom, Google workspace (required)
• -Otter AI, Monday ( big plus)
• Familiar with mac/ have used mac ios products before

• Confident and proactive in suggesting and giving opinions
• Tech savvy

Who will be successful in this role: 

• Resilient under stress, impeccably organized, and proactive with an analytical mindset. 
• Values humility, possesses a strong work ethic and is a compassionate team player. 
• Demonstrates meticulous attention to detail, prioritizing high-quality results. 
• Thrives in dynamic environments; adaptable, innovative, and excels under pressure with minimal guidance. 
• Robust organizational skills with an ability to think both strategically and creatively. 
• A proactive self-starter eager to address and resolve challenges and insert themselves to help our leaders be more productive. 
• High emotional intelligence complemented by outstanding verbal, written, and interpersonal communication skills. 
• Basic understanding and interest of business operations, technology and AI tools; specifically experience with all MS office products, Slack, LinkedIn, Zoom, CRM, Evernote, What’sApp, and ability to learn new tools quickly. 
• Experienced in helping c-level executives relinquish control of their in box and calendar.