APPLICATION INSTRUCTIONS:
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Office of Grants and Contracts (OGC) in the College of Agricultural Sciences is a dynamic research administration unit committed to excellence. Under the guidance of the Associate Vice President for Research and Graduate Education, we are currently seeking a motivated Research Administrator to join our team during a time of exciting change and innovation. As an integral part of our vibrant team, the selected candidate will play a crucial role in our mission to become a model of "best-in-class" by embracing change, fostering continual learning, and driving improvement.
In this position, you will thrive in a fast-paced, multifaceted environment that demands efficiency, attention to detail, and adaptability. Your primary responsibility will be overseeing all post-award administration duties for assigned departments. This will include the setup, monitoring, and closure of contracts and grants from various federal, state, local agencies, as well as private companies and foundations. You will be expected to maintain a comprehensive understanding of funding policies, regulations, and procedures to effectively administer awards. Furthermore, you will be instrumental in determining the allocability, allowability, reasonableness, and consistency of costs in accordance with award guidelines, providing invaluable guidance to departmental offices on post-award matters.
Education and Experience:
This position will be filled as Proposal and Award Generalist Intermediate or Advanced Professional, depending upon the successful candidate's competencies, education, and experience. Typical requirements for an Intermediate level include an Associate degree or higher, plus two years related experience, or an equivalent combination of education and experience. Additional experience and/or education and competencies are required for higher level jobs. It is essential to possess knowledge of government regulations and University policies applicable to sponsored research. Additionally, being approved as an Authorized Organizational Representative with full signature authority would be highly advantageous. Proficiency in advanced Microsoft Word and Excel functions is a must, as is familiarity with grant reporting and budget functions within institutional programs like the Strategic Information Management System (SIMS) or similar tools. Experience in award management using the System for Integrated Management, Budgeting, and Accounting (SIMBA) is also highly preferred.
As this role requires handling diverse responsibilities, flexibility and strong self-management skills are crucial. You must be adept at prioritizing tasks and functioning both independently and collaboratively within a team. Excellent communication skills, both verbal and written, are essential for effectively interacting with stakeholders. Your interpersonal skills will enable you to navigate challenging situations with professionalism and poise. Thriving in a deadline-driven environment, you must be able to multitask efficiently.
This position is fully remote. We believe this opportunity offers an exciting prospect for professional growth and contribution to an innovative research administration unit. If you are driven, adaptable, and committed to excellence, we encourage you to apply for this position.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$51,000.00 - $81,500.00
Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Affirmative Action
Penn State Policies
Copyright Information
Hotlines
University Park, PA
