Executive Assistant

Location: Cambridge, MA

Onsite, full-time position

Ketryx is saving and improving lives by making medical software safe and reliable. We empower software teams building medical applications to create safe, secure, and compliant products used by patients and providers worldwide. We believe that, by automating much of the documentation and quality processes teams, will be able to produce safer and more innovative medical software faster.

Ketryx is at the forefront of helping teams incorporate AI/ML into medical software, and that’s why we need you!

The role

We seek a full-time exceptional Executive Assistant to support our CEO and leadership team in our fast-growing Series A startup. This role is crucial in enabling our executives to focus on driving Ketryx's mission forward.

About you

You're a highly organized, proactive problem-solver who thrives in a dynamic startup environment. You have a keen eye for detail, excel at multitasking and communication (both written and verbal), and can anticipate needs before they arise. You're discreet, adaptable, and comfortable working with senior executives and stakeholders. 

Responsibilities

• Manage complex calendars, schedule appointments, and arrange meetings for CEO and executives, ensuring efficient use of their time
• Join the Boston office team daily to support executives on site 
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation
• Assist with the organization of various events, including company meetings 
• Facilitate team meetings and help with presentations, documents, meeting notes, and surveys
• Review company projects and teams overseen by CEO and track the latest project updates
• Prepare and distribute meeting agendas, take minutes, and follow up on action items
• Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration as projects progress from start to finish
• Handle confidential information with utmost discretion
• Compile expense reports and retrieve information for  accounting team 
• Undertake special projects and assignments as directed by executives
• Act as a point of contact between executives and employees

Required Skills

• Fluent in English language, both spoken and written
• Experience in executive administrative assistance and support, including Google Calendar management, drafting and proofreading documents, and tracking project priorities and tasks
• Strong grammar, communication, and interpersonal skills, both written and verbal
• Excellent organizational and time management skills
• Proficient in Microsoft Office, with the ability to learn new software platforms as needed
• Ability to work independently and proactively while multitasking for projects
• Experience in a startup environment, a plus