Administrative Assistant

Hello adventurer!

We need your help to make our office life run smoother, in a more comfortable manner. Our QA technicians work hard to make gamers' lives better, and we need YOU to fuel their efforts.

This is an entry-level position for outgoing and detail-oriented candidates, who are interested to grow towards an office manager role.

Your main responsibilities will include:

Facility management activities 

• Communication with the building business administration, as well as support with any/all office malfunctions and potential improvements around the office space. 

• Implementation and maintenance of the protocols and procedures for the office space (access control through the offices, ID cards and lockers). 

• Tracking, maintaining and ordering of the office supplies (consumables, office materials, etc.) 

• Tracking and entering the data related to costs and suppliers into the specific database. 

• Sending office related announcements to the employees. 

Third party communication 

• Tracking and maintenance of the 3rd party contracts database, communicating internally due dates of contracts, and assisting with the extension of the soon-to-end contracts with the 3rd party providers. 

• Communication with the potential third party providers, in regards to any occasions or needs of the company. 

• Business travels organisation (e.g. booking hotel room, plane tickets, travel insurance, organised transportation, restaurants for the clients/business visits). 

• Postage & courier’s management – either through Post office/DHL for deploying the documentation/equipment to the employees who are working remotely. 

• Picking up/dropping off documentation with accountants, insurance partner, telecommunications partners, banks and Serbian business register agency and similar.

HR activities 

• Assisting HR team in documentation processing (editing contracts, annexes and statements, collecting signatures, scanning and printing).

• Collecting tickets from suggestion boxes each month and writing the response draft. 

• Organisinig Team-building activities for the whole office. 

• Coordinating the special events such as celebrations and other manifestations at the office, QAT of the month prizes and presents for special occasions. 

• Insurance policy tracking and maintaining. 

• Helping HR team with other activities upon request. 

Requirements

• Upper-intermediate or advanced English skills (B2 or above level).
• MS Office package proficiency.
• High level of adaptability due to a dynamic work environment.
• Time and task management skills.
• Detail-oriented and careful approach to task completion.
• Approachable and communicative personality.

Benefits

• Private health insurance.
• Team building activities.