Regulatory Affairs Associate

Job Posting:

Purpose of the Position:

The Regulatory Affairs Associate assists with the preparation and completion of regulatory agency documentation (ABHES, CIE and other state regulatory agencies) and completing tasks assigned to meet regulatory agency deadlines. The Regulatory Affairs Associate provides other various support to the Compliance Department as assigned.

UMA is a nonprofit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus. 

• Anticipated starting salary of $50,000; pay rate negotiable based on experience and qualifications.

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• $50,000 Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 21 years of age)
• Pet Insurance
• Identity Theft Protection

Key Responsibilities:

Functional:

• Assist with the preparation and completion of regulatory agency applications and documentation such as accreditation and licensure renewal applications, new program applications, program modification applications, improvement plans, regulatory agency responses and self-study applications
• Assist with campus accreditation site visit preparation
• Ensure institutional and agent bonds are maintained and accurate; requests new or revised bonds as necessary
• Collaborate with the Admissions and Learner Services departments to secure and maintain state agent permits
• Monitor legislative and regulatory proposals and assess their impact to existing operations
• Audit and maintain administrator files for UMA leadership to ensure compliance with applicable regulatory requirements
• Conducts research as assigned regarding regulatory agency standards and requirements
• Maintain departmental charts to track approvals, faculty, and hiring status according to state requirements

Support Institutional Initiatives

• Remain current on institutional goals, objectives, and progress
• Engage in institutional sponsored activities and initiatives as appropriate
• Support initiatives that impact the organization
• Assists in coordination efforts between departments within UMA

Compliance:

• Demonstrate knowledge of, and carefully follow all applicable regulatory requirements including those prescribed by the U.S. Department of Education, accrediting agencies, the Florida Commission for Independent Education, other state agencies, and internal UMA policies and procedures
• Effectively communicate compliance requirements to staff as appropriate and quickly escalate any compliance concerns to the Compliance department

Work Experience, Skills & Abilities:

Minimum Requirements:

• Undergraduate degree or equivalent combination of education and experience
• Demonstrate strong operations, organizational, analytical, and technical skills
• Disciplined, able to pay extremely close attention to detail, and deadline oriented while remaining flexible to rapid change
• Able to professionally communicate fluently in verbal and written English with excellent communication skills
• Highly motivated and able to motivate others
• Strong organizational, interpersonal and project management skills
• Excellent time management skills
• Proficient in MS Office (Word, Excel, PowerPoint) and other business tools such as Skype, MS Teams, and AdobePro.
• Able to support a diverse and inclusive work environment

Preferred Requirements:

• Undergraduate degree in business or related field
• 1-3 years of experience in regulatory applications
• Experience with CampusVue

Working Environment:

• Fully remote role with only occasional, planned onsite or travel requirements.
• Valid driver’s license required.
• Flexibility to work evenings and weekends as needed.

Physical Demands:

• Requires long periods of sitting at a desk working on a computer
• Requires occasional bending, stooping and squatting
• Requires occasional lifting of up to 10 lbs.

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody. 

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students’ educational and career success. We excel at building our students’ confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members’ success and to each other’s success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.

Acknowledgement

This job description is intended to be an accurate reflection of the current position. It may not include every job responsibility. Job duties may fluctuate based on needs of the business. UMA reserves the right to revise the job or require that additional or different tasks be performed.

I have read and understand all the responsibilities and accountabilities in my job description. This job description is a tool used by me and management to help assess, evaluate and provide guidelines and expectations for the position named herein. I understand that it is not a contract and it does not constitute any guarantee of future employment. 

UMA will NEVER ask you to send money or ask you to provide bank account information in order for you to get reimbursed for tools to work. If you have been contacted by someone claiming to be from UMA about a job posting, you can always verify the position at https://careers-ultimatemedical.icims.com/