Bookkeeper

Role Name: Accounts Payables & Receivables, Xero Bookkeeper

Schedule:

Part-time, minimum 20 hours per week with potential for hours to increase

During Traing Period: Staff needs to be more flexible as he/she will do Zoom calls with the client (between 3pm - 3am CT) and his Colombian EA (between 10am - 6pm CT).

Once trained and operating fairly autonomously:

Ideally: Commence at 2pm CT for 2 to 3 hours, then the remaining 1 to 2 hours later at some fixed time, at his/her choosing between 9pm - 1am CT.

Also workable:

Commence at 3pm CT for 2 to 3 hours, then the remaining 1 to 2 hours later at some fixed time, at their choosing 9pm - 1am CT.

Commence at 4pm CT for 2 to 3 hours, then the remaining 1 to 2 hours later at some fixed time, at their choosing 9pm - 1am CT.

Commence at 2pm CT for 4 hours

Commence at 3pm CT for 4 hours

Commence at 4pm CT for 4 hours

Client Timezone: Needs to communicate primarily via email and Whatsapp with stakeholders on US timezones

Client Overview

This professional services firm specializes in business valuations for companies across the US and Australia markets. Founded over 5 years ago, they have grown to a team of 7 dedicated professionals based across Australia, the USA & Colombia, committed to providing accurate and insightful business valuations to their clients.

Job Description

We are seeking an experienced professional to manage all components of our accounts payable & receivables, along with Bookkeeping in Xero. In this pivotal role, you will be responsible for processing and answering questions relating to accounts payable and receivable transactions, and maintaining meticulous financial records in Xero. This is an exceptional opportunity to showcase your expertise communicating with various internal staff and external clients/stakeholders to provide seamless payment experiences, along with utilization of Xero accounting software, contributing to the continued success of a rapidly growing professional services company.

Responsibilities

- Process accounts payable by verifying invoices, coding expenses, executing timely payments and communicating with relevant parties

- Manage accounts receivable, including compiling and emailing invoicing to clients, applying payments, following up on outstanding balances and answering payment queries

- Respond promptly and professionally to client inquiries regarding billing and payment processes

- Communicate daily with your manager and his assistant via email, whatsapp, google calendar

- Record and reconcile an average of five financial transactions accurately in Xero daily

- Prepare occasional financial reports and reconciliations.

- Collaborate closely with external tax accountants for year-end filing and compliance

Requirements

- Excellent communication skills, both written and verbal, to interact with clients and colleagues

- Strong organizational and time management skills to handle multiple tasks efficiently using various digital platforms

- Exceptional attention to detail and ability to maintain accurate financial records

- Experience with Google Workspace, Whatsapp, Bitrix, Wise, Xero, Dashlane favorable

- Familiarity with generally accepted accounting principles and practices

- Proven experience as a Bookkeeper, preferably in a professional services environment

- Proficient in Xero accounting software with a solid understanding of its features

- Interest in developing better processes in a digital and thus constantly changing/growing company

- Meticulous at fast and efficient digital communications and following a process as such, line by line, word by word