Accounting Specialist

Accounting Specialist

Accounts Payable:

• Produce reports as required by management and manage excel documents with data/tracking
• Cross-training & support for Accounts Payable Specialist
• Verify invoices against purchase orders in BuildOps, reconcile receipts with vendor bills, and ensure goods or services were received before issuing payment to vendors.
• Confirm amounts and safeguard company profitability.
• Confirm/verify any vendor bill discrepancies and confirm cost in item price to verify inventory prices in database
• Assist with tracking asset transactions for monthly asset reconciliation
• Track company certificates of insurance (COIs) and assist with year-end audit process
• Reconcile credit card statements and secure receipts for all transactions
• Clarify any questionable invoice items, prices or receiving of signatures/approvals where necessary
• · Assemble and review vendor and subcontractor invoices to be completed for payment. Support bi-weekly check runs, keeping organized payment records for historical accuracy
• Protect businesses against unintentional overpayment
• Track early pay discounts and manage larger accounts’ credit programs
• Support for monthly statement reviews of vendor accounts, seeking to tie out balances
• Support in securing vendor credits for returns and core charge refunds
• Pivotal team member involved with month-end preparation and truing up of accounts

Accounts Receivable:

• Serve as key member of accounting team
• Support to A/R department to complete weekly billing of completed work orders and resolution of billing discrepancies from purchasing resolution to cost register verification
• Issue adjustments, where needed
• Track Collection progress, contacting clients for payment
• Negotiate payment arrangements with past due customer accounts
• Send past due accounts to third party collection agency
• Process credit card payments for customers
• Resolve payment discrepancies
• Process transactions and perform accounting duties such as account maintenance, customer statements prep, managing collection records, providing ad hoc reporting
• Submit billing and final paperwork needed into third part portals
• Produce reports as required by management
• Month end billing and preparation of collection records and truing up accounts
• May participate in projects on and off the finance/accounting Team

About Smart Care

Smart Care is a national repair and service provider for commercial foodservice, refrigeration, and cold storage equipment. Our offering of comprehensive mechanical services includes hot side cooking equipment, stand-alone refrigeration, specialty coffee and beverage, complex rack refrigeration and HVAC.

Smart Care is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected class status.  All qualified individuals are encouraged to apply. If you need a reasonable accommodation with respect to Smart Care’s application or hiring process due to a disability, please contact the Human Resources department at HR@smartcaresolutions.com.