Program Coordinator

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

PHI was distinguished as one of the top 50 “Best Non-Profit Organizations to Work For” by the Non-Profit Times in a national search.

Position Summary

Bridge is a program of the Public Health Institute (PHI) that increases the impact of hospital emergency departments (EDs) on population health issues and health equity. Our largest program, CA Bridge, has supported over 275 hospitals in the last four years to implement medication for addiction treatment (MAT) in the ED.

Access Bridge aims to revolutionize access to reproductive healthcare in EDs. The program empowers healthcare providers to increase stigma-free access to contraception and treatment for pregnancy emergencies from the ED, particularly in abortion-restricted states and regions.

The program coordinator will work closely with the Access Bridge principal investigator (PI) and will collaborate regularly with other members of the Bridge program staff. This position is primarily remote, working with a team based across the country, with the requirement of attending periodic in-person meetings throughout the year in Oakland, CA. A small amount of travel outside California (two to three times per year) may be required. Candidates based in the San Francisco Bay Area are preferred.

This is a regular part-time (0.8 FTE / 32 hours a week) position.

This position is contingent upon funding awarded to PHI.

Full pay range for this position: $25.23 to $35.52 per hour. The typical hiring range for this position is from $25.23 (minimum) to $30.37 (midpoint) per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

Essential Duties & Responsibilities

Ensure timely, effective, and efficient functioning of Access Bridge’s administrative activities, including:

• Correspondence: Manage communications with program fellowship participants and stakeholders including all program communications and manage the Access Bridge contact list
• Literature Review and Research Management: Conduct literature searches on program content and maintain an organized library of relevant program research
• Content Coordination and Drafting: Coordinate the production and updating of Access Bridge materials, including gathering input from stakeholders and working with the Bridge central communications team on materials production. Serve as the first drafter for external- and donor-facing communications. This work may include management of Access Bridge social media accounts
• Contract Management: Manage consultant compliance process by serving as the point of contact with Bridge central operations staff to ensure paperwork is complete and milestones are met
• Participation in Bridge Racial Equity Committee (REC): Represent Access Bridge’s focus within the committee and, as appropriate, share committee updates and recommendations with program leads
• Perform other duties as assigned
  
  

Minimum Qualifications

• High school diploma or equivalent
• 4 years of administrative or clerical experience
  
  

Other Qualifications

• Ability to work independently in a remote environment yet be responsive to requests
• Ability to understand and complete responsibilities within timelines and ask for clarifications when needed
• Proficiency in Google Suite, Word, Excel, and PowerPoint and remote work tools (Zoom, Slack, etc.)
• Ability to exercise initiative, be resourceful, and solve problems
• Strong communication skills, including establishing effective working relationships with diverse groups and interacting effectively with coworkers, personnel in partner organizations, and external vendors
• Strong writing skills and proven ability to synthesize information from various sources
• Exceptional orientation to detail with excellent follow-through and careful adherence to rules and procedures
• Involvement in health, public health, economic/racial justice, political activism, or other social issues
• Experience developing social media content preferred
• Ability to work 32 hours per week remotely on a predetermined schedule; this can be four full workdays or four to five shorter days per week
• Ability to travel to Oakland, CA for periodic in-person meetings
  
  

PHI/CA Bridge is committed to advancing social and racial justice through our work with health care systems. We recognize the value of having a staff that brings a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual-orientation, and disability. We believe that the lived experiences of our employees and their unique ideas inspire innovative solutions. Black, Indigenous, People of Color, LGBTQIA+, and people with disabilities and lived experience with substance use are strongly encouraged to apply.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement:

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at Recruitment@phi.org.

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at Recruitment@phi.org.

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